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2017-18 IVG Summer Term Benefits Used Data Due on or before September 15

08/21/2017

Unless otherwise noted, links in this message are to corresponding pages at ISAC's website (isac.org).

As has been the case in recent years, the fiscal year 2018 (FY18) higher education budget for the State of Illinois does not provide for compensating institutions for waiving the tuition and fees of veterans. Although the Illinois Student Assistance Commission (ISAC) will not be able to reimburse institutions for 2017-18 Illinois Veteran Grant (IVG) Program awards, reporting of enrollment hours must still take place so that benefit usage (i.e., eligibility units) can be accurately assessed to students' accounts. Colleges currently provide ISAC with the data needed to assess IVG eligibility units, which is a required activity, via the IVG Online Payment function at My Zone.*

IVG Online Payment is now available for the 2017-18 processing cycle, allowing colleges to report enrollment hours and benefit dollar amounts via the My Zone portal, as well as via File Transfer Protocol (FTP). IVG Online Payment is available daily from 7 a.m. through 7 p.m. (CT).

The 2017-18 IVG File Specifications (describing the 80-byte file layout to be used to send data for the IVG Program to ISAC via FTP) are available within the Electronic Tools section of the e-Library. To activate participation in the IVG FTP process, or to schedule the transmission of an IVG FTP test file, colleges must contact School Services as indicated at the bottom of this message.

IVG Summer Term Processing Schedule

ISAC is accepting IVG summer term enrollment hours and benefit dollar amounts via IVG Online Payment, as well as via FTP, beginning today (Monday, August 21, 2017). Summer term data is due on or before September 15, 2017.

Since the summer term leads the academic year for the IVG Program, 2017-18 tuition and fees are to be used when submitting benefit dollar amounts for summer 2017.

IVG Fall and Spring Terms Processing Schedule

Processing of IVG enrollment hours and benefit dollar amounts for the fall term will begin on September 16, 2017, with a due date of January 15, 2018. The start date for spring term processing is January 16, 2018, with data due on or before May 25, 2018.

Colleges will receive a response of "F – Future Claim" for data submitted prior to the term's processing start date. These records will be held at ISAC and then will be automatically included when processing for that term begins (i.e., September 16 for fall term or January 16 for spring term).

Be sure to regularly check the current "Important Reminders" calendar, which is located at the ISAC Gift Assistance Programs page, for upcoming processing dates regarding the IVG Program and other gift assistance programs administered by ISAC.

Security Levels for Accessing Data*

Individuals who have been accessing IVG eligibility information in My Zone can view the IVG payment screens (which display enrollment hours and benefit dollar amounts data) via IVG Online Payment. It's important to note, however, that the security level for a staff person to request, edit or update IVG enrollment hours and benefit dollar amounts data must be set to "General Admin" by the My Zone administrator at each college. The My Zone administrator should set user access to "View Only" for staff who will not be involved in submitting data, but need to view IVG eligibility and/or enrollment hours and benefit dollar amounts information.

If college staff or My Zone administrators have problems gaining access to the IVG Program functions, or have questions regarding the online system, they should contact ISAC's School Services Department as indicated below.

* Looking Ahead: IVG Processing to Transition to GAP Access

As indicated in prior webinars and other communications with the financial aid community, ISAC anticipates that all operational functions for the IVG Program will transition to the ISAC Gift Assistance Programs Access (GAP Access) portal at some point during the 2017-18 academic year. However, the unusual manner in which the state budget was approved in early July necessitates an abbreviated processing cycle for programs that received FY17 appropriations. As a result, ISAC resources (including staff and systems) are currently focused on closing out 2016-17 processing, in an effort to facilitate the quickest-possible delivery of available funds to institutions on behalf of their students.

Once all 2016-17 processing has been completed, work will resume to transition IVG operational functions to the GAP Access portal and to launch an IVG interactive application at the ISAC Student Portal. As updated information regarding these initiatives becomes available, it will be shared with you via our established methods of communication (i.e., IVG Program News, the FAA Message Board and this e-Messaging service).

You are receiving this message because you registered for ISAC's e-Messaging service through one or more subscription groups for FAAs.

If you have any questions regarding this e-Message, please contact ISAC's School Services Department by calling toll free at 866.247.2172 or sending an e-mail message to isac.schoolservices@isac.illinois.gov.