Suspension of MAP Award Announcements
ISAC continues to announce MAP awards until projections indicate that the dollars appropriated will be exhausted by the number of awards already announced for the year. Applications received after this point are placed in award announcement suspension. If it becomes necessary to suspend the processing of award announcements in order to remain within appropriated funding levels, such action is applied concurrently to all students.
The status of suspended awards will be evaluated as more information becomes available and, if application volume and claim rates support such action, some suspended awards may be released. Any suspended awards that might be released in the future would remain subject to the MAP priority considerations dates of the academic year that awards are suspended.
It is likely that the suspension of 2016-17 MAP award announcements will need to be implemented early in the processing cycle. Because the process of identifying a specific suspense date has become more challenging as the state’s financial condition has worsened and the application volume has increased, the degree to which ISAC staff can provide advance notice regarding suspension may be diminished. While ISAC continues to make every effort to keep colleges informed, there may not be sufficient time to alert students regarding the suspense date once it has been officially announced. As a result, it is strongly recommended that colleges encourage students to submit the 2016-17 FAFSA as soon as possible.
ISAC suspended the announcement of 2015-16 MAP grants for all students who are not dislocated workers (DW) whose initial FAFSA® was received by the Central Processing System (CPS) on or after Sunday, February 22, 2015. MAP records in suspension are available in the MAP system via the GAP Access portal and show on the appropriate screens and reports, as well as in the MAP Eligibility File Extraction.
For independent student applicants who are DW, ISAC is suspending the announcement of 2015-16 MAP grants to students whose initial 2015-16 FAFSA is received by the federal processor on or after August 16, 2015.
- MAP records in suspension status will be indicated by a MAP Susp Code of “S” (S = New application received after the suspense date will not be considered for an award this year) in MAP system screens and reports, and in the MAP Eligibility File Extraction
- The 2015-16 MAP Applicant Award Status Chart provides an overview of categories for students (also includes a column for the DW) based on the initial application (FAFSA) receipt date.
- Colleges must suspend announcements of MAP awards to students who are not DW whose initial FAFSA receipt date is on or after February 22, 2015. ISAC is not notifying affected applicants that their awards have been placed in suspension status. Schools are advised to communicate announcement information to students with suspended awards as prescribed in school policy and procedure.
The MAP system contains filters that will allow colleges to identify student records and create a custom report of those records placed in suspension status. Refer to the Identifying MAP Records in Suspension section below for information on how to identify records in a suspension status and instructions for creating a custom report.
Schools may want to identify student records placed into suspension for a variety of reasons (i.e., file review, packaging, etc.). MAP records in suspension status will be indicated by a code of "S" in the “MAP Suspend” field on the MAP system via the GAP Access portal, reports and in the Eligibility Status File (ESF). New applications received after the suspense date that are not from DWs will not be considered for an award this year.
The MAP system via GAP Access contains filters that allow colleges to identify student records and create a report. Refer to the instructions to run a report of suspended student records.
Financial Aid Office or Business Office staff will want to be able to identify student records that have been released from suspension. There's no indicator in the system that identifies which student records were released; the suspense flag ("S") is simply removed. When records are released from suspense, ISAC will create an Eligibility Status File (ESF) update that will remove the "S" from the "MAP Suspend" field on MAP system screens and from the ESF Extraction Suspense Flag (position 94). Schools may then use their standard procedure to request payment for eligible students.
Below are two different options, or filters, to use in creating a report to identify student records released from suspension.
- Prior to the release of suspended records, create a report of Suspended Student Records Using the Suspense Flag. This report can be used later to determine which released student records may be eligible for MAP payment. Colleges will be notified via the e-Messaging service in College Zone when the release of suspended MAP records will take place.
- After the release of suspended records, colleges should use the initial "Application Receipt Date" filter in the system to create a listing of student records using a date range of released records. For example, by using the 2014-15 release from suspension dates (February 28, 2014 - March 5, 2014), a report can be created that will identify students by application receipt date.
The 'Application Receipt Date' filter is not restricted to use with suspension, it may be used for any type of student listing using a date range. This filter is also available on the Student List Payment screen.