Grant Program for Dependents of Correctional Officers
The number of grants made through this program, as well as the individual dollar amount awarded, are subject to sufficient annual appropriations by the Illinois General Assembly and the Governor.
For details regarding program funding levels for a specific academic year, see the Processing Updates section of this page.
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How to Apply (and Obtaining the Application)
Application Deadline Dates
Application Priority Consideration Date: October 1 (for full-year award)
Changes in Application Data
How Funds Are Disbursed
If you are the spouse or child of a State of Illinois Department of Corrections officer who was killed or became at least 90 percent disabled in the line of duty, you may be eligible for the Grant Program for Dependents of Correctional Officers. This grant provides assistance toward tuition and mandatory fees* for undergraduate or graduate study at ISAC-approved Illinois colleges. You may receive assistance for a maximum of the equivalent of four academic years (eight semesters or 12 quarters) of full-time enrollment. You do not need to be an Illinois resident at the time of enrollment to receive this grant.
* Recipients attending approved public colleges in Illinois shall receive full payment of tuition and mandatory fees on their behalf. The grant will cover the difference in costs for courses taken at an out-of-district college that are not offered at a recipient's in-district college. Recipients attending approved private colleges in Illinois shall receive payment of tuition and mandatory fees in an amount not to exceed the maximum grant payable to a student enrolled in the most expensive comparable program of study at a public college in Illinois. Mandatory fees are those assessed by a college to every full-time student for each term. Examples include fees for activities, facility operations, grants, health, registration, technology, transportation and others. The college determines fees that are considered mandatory.
To be eligible, you must:
- Be a U.S. citizen or an eligible non-citizen
- Be enrolled on at least a half-time basis at an ISAC-approved Illinois 2- or 4-year college
- Maintain satisfactory academic progress as established by your college
- Not be in default on any student loan, nor owe a refund on any state or federal grant. If you are in default, you may re-establish your eligibility.
- Be the spouse, natural child, legally adopted child, or any child in the legal custody of the correctional officer at the time of death or disability
- Allow sufficient mailing time to make sure ISAC receives your complete application on or before the deadline date, based on the first term for which you wish to receive funds each academic year. For 2016-17:
- October 1, 2016 - Full Year Consideration
- March 1, 2017 - Only 2nd Semester (2nd/3rd Quarter) and Summer Consideration
- June 15, 2017 - Only Summer Term Consideration
Qualified applicants may receive Grant Program for Dependents of Correctional Officers benefits for the equivalent of four academic years (eight semesters or 12 quarters) of full-time enrollment, which is measured in eligibility units. Recipients may accumulate up to 48 eligibility units.**
The amount of eligibility a recipient has used is determined by converting credit hours to eligibility units, as indicated below:
|Number of Hours||Semester Term||Quarter Term|
|12 or more hours||6 units||4 units|
|6 - 11.99 hours||3 units||2 units|
Eligibility units are based on the enrolled hours for a particular term, not the dollar amount of the benefits paid.
Once payment processing ends for an academic year, adjustments to the number of eligibility units that have been assessed will not be made for individuals who originally had their expenses (e.g., tuition and fees) covered using those benefits (i.e., the applicant cannot choose to "pay back" the dollar amount of benefits used in order to reinstate eligibility units).
** Full program benefits may be extended for one additional term if the recipient has accumulated fewer than 48 eligibility units but does not have enough units remaining for the number of hours in which he or she is enrolled for that term.
An application for this grant is available here and at your college's financial aid office.
In order to be considered for educational benefits, you must submit a complete application and supply all required documentation by the deadline date for the term(s) for which you are seeking assistance. One application must be on file for each academic year, which begins with the fall term and concludes the following summer term. No payments will be made on behalf of an eligible student unless a current and complete application is on file.
Completing the Application
When completing the application, be sure to note the following:
- The “Section I: Applicant's Information” portion must be filed annually for each applicant.
- The “Section II: Officer’s Biographical Information” portion of the application needs to be completed only on the initial application. Once eligibility has been established for one member of a family, it is established for all qualified applicants in the family.
Initial applications must be accompanied by the officer’s certified death certificate or the certified statement of a licensed physician. The physician’s statement must certify that the officer has a mental or physical condition that is reasonably certain to continue throughout the lifetime of the officer, resulting in a 90% to 100% incapacity from performing substantial and material duties previously discharged.
Separate documentation must be submitted to prove that the death or permanent disability of the officer occurred in the line of duty (this documentation is usually obtained from the officer’s pension board or employer).
It is the applicant's responsibility to fax the application, or allow sufficient mailing time in order for complete applications to be received at ISAC on or before the applicable deadline date. In order to receive full-year consideration your application must be received on or before October 1 of the academic year for which you're requesting assistance. For spring- and summer-term consideration, the deadline date is March 1. For summer-term consideration only, applications must be received on or before June 15. Applications received by ISAC after these deadline dates will be processed only for subsequent terms, with June 15 as the final date of acceptance for the summer term.
Only one application for the Grant Program for Dependents of Correctional Officers may be submitted per academic year. Consequently, if you need to change your response(s) to any item(s) and/or update any information after the application has been submitted, you will need to provide the information to ISAC. Examples of items that may need to be updated include demographic information (i.e., name, address, telephone number, etc.), your college of record and the impacted terms (full year, fall, spring or summer),. These changes can be submitted to ISAC using one of the below methods, but cannot be done over the telephone.
- via e-mail to firstname.lastname@example.org
- via FAX to 847.831.8549
- via letter to D1B, ISAC, 1755 Lake Cook Road, Deerfield, IL 60015-5209
The request must include the last four digits of your Social Security number (for identification purposes) and clearly state what change(s) need to be made. These changes will not affect the application “received date”. In order to allow adequate processing time and prevent a loss of benefits, changes to your college of record should to be reported prior to the beginning of the applicable term(s).
ISAC works with the college to disburse funds for this program. The college certifies student eligibility and then submits a payment request on behalf of the student. ISAC processes the payment request and submits the information to the State Comptroller’s Office. Dependent on the funding level of the State of Illinois’ General Revenue Fund (GRF), the amount of time it takes for funds to arrive at the college can vary; at times the delay may be more than six months.
Depending on the college, students may be responsible for payment until program funds are received. Qualified applicants who are awaiting receipt of funds from this program should contact the Financial Aid Office or Business Office to determine the college's policy.
Note that ISAC routinely updates this section as new information becomes available. Be sure to check back periodically for the current processing status.
For the 2015-16 Academic Year
(last updated on July 28, 2016):
ISAC is no longer accepting the application for the 2015-16 Grant Program for Dependents of Police, Fire, or Correctional Officers.
For the latest update regarding the status of funding for this program, please refer to the Student and Parent FAQs: Impact of State Budget Delay on ISAC Gift Assistance Programs page of this website.
For the 2016-17 Academic Year
(last updated on August 2, 2016):
Please note that the state budget that funds the Grant Program for Dependents of Correctional Officers has not yet been finalized by the Illinois General Assembly and governor. As a result, it is not known how much funding this program will receive. Be sure to regularly visit this page, as well as the Student and Parent FAQs: Impact of State Budget Delay on ISAC Gift Assistance Programs page of this website, for the latest updates regarding the status of the budget and program funding.
The application for the 2016-17 Grant Program for Dependents of Police, Fire, or Correctional Officers is available to download and print from this website. Use the 2016-17 application to apply for the fall 2016, spring 2017, and summer 2017 terms. Complete applications received by ISAC after the deadline dates (see How to Apply, above) will be processed only for subsequent terms, with June 15, 2017 as the final date of acceptance for the summer term.
Applicants must reapply each academic year.
Allow at least four weeks for the processing of the application. Please note that announcements of program eligibility are being made to students as applications are received and processed; however, colleges will not certify enrollment or request payment on behalf of students until the fiscal year 2017 state budget has been finalized.
In the event funds are insufficient to make awards to all timely qualified applicants, award amounts may be prorated and ISAC will send notification to qualified applicants explaining the proration percentage. We recommend that students work with their college regarding the award amount. Please be aware that the assessment of eligibility units is based on the enrolled hours for a particular term, not the dollar amount of the benefits paid.
Individuals who do not meet the criteria to be a qualified applicant will receive a Notice of Ineligibility.
If an application is incomplete, a Notice of Incomplete Application will be sent to the applicant to request the missing information. Processing cannot take place prior to the date a complete application is received in ISAC's Deerfield office.