JB Pritzker, Governor, State of Illinois

RISE Act Implementation: Student Record File Layout

12/04/2019

This message is the next in the series about the implementation of the Retention of Illinois Students & Equity (RISE) Act. Today's message announces the availability of the RISE Act Student Record School File Layout.

ISAC creates a RISE Act Student Record for each student who completes the RISE Act Application. The RISE Act Student Record contains all of the information reported on the RISE Act Application, much like the Institutional Student Information Record (ISIR) provides all the information reported on the Free Application for Federal Student Aid (FAFSA®).

RISE Act application data that is critical to determining eligibility for the Monetary Award Program (MAP) is provided to schools in the Gift Assistance Programs (GAP) Access portal for each student who has listed that college as a school choice on the student's RISE Act Application.

Similar to how ISIR's are imported from the U.S Department of Education (ED), complete RISE Act Student Records may be uploaded to colleges' internal system(s). Reports can be extracted from the MAP system in GAP Access by selecting the File Extractions tab, choosing the RISE Act Student Record option from the Select Report drop down menu, and entering a date range of the records being requested.

RISE Act Student Record School File Layout in e-Library

The RISE Act Student Record School File Layout document – available through the Electronic Tools area (#8) of the e-Library for Partners – provides details about the following:

  • field names
  • length of the data fields
  • start and end positions for the data elements in the RISE Act Student Record.

The order of the data in the file layout follows the order in which the questions are asked on the RISE Act Application, and generally follows the order of the questions on the paper version of the 2020-21 FAFSA. The values and the formatting used on the RISE Act Student Record are the same as those used on the ISIR provided by ED for FAFSA applicants, unless otherwise noted.

Creating or uploading RISE Act Student Record files to colleges' internal systems is not required. Instead, the relevant student applicant data that is provided in GAP Access may be relied upon to administer MAP for both FAFSA and RISE Act Application applicants.

Upcoming RISE Act Webinars

During the month of December, we are offering four opportunities to participate in a RISE Act Implementation and the Application Process webinar. Choose one of these dates/times; the same 1-hour session will be presented each time.

  • Wednesday, December 11 @ 2 p.m.
  • Thursday, December 12 @ 10 a.m.
  • Wednesday, December 18 @ 2 p.m.
  • Thursday, December 19 @ 10 a.m.

To participate in one of the webinars, visit the Partner Training page in the e-Library for Partners at isac.org to access the webinar link and presentation materials, both of which will be posted on the day of the session. Registration is not required for the webinar, and any specific questions you would like to be addressed may be submitted via e-mail to kimberly.eck@illinois.gov ahead of the session.

Questions

Questions about the RISE Act and related issues, including about the RISE Act Student Record School File Layout, can be directed to our School Services Representatives. Their contact information is included in the closing of all of our e-Messages. The School Services area is the central collection point for RISE Act inquiries and discussion items. We are compiling all inquiries that we receive and will continue to use that information as we develop processes and procedures.

You are receiving this message because you registered for ISAC's e-Messaging service through one or more subscription groups for FAAs.

If you have any questions regarding this e-Message, please contact ISAC's School Services Department by calling toll free at 866.247.2172 or sending an e-mail message to isac.schoolservices@illinois.gov.