JB Pritzker, Governor, State of Illinois

ISAC Update

VOL. 36, NO. 9F
March 2019

Messages sent to:   Multiple Subscription Groups
  ISAC Update Group

Welcome to the March 2019 ISAC Update for financial aid administrators and business officers. This version of the electronic ISAC Update is a compilation of e-Messages sent through ISAC's e-Messaging service throughout March.

The articles in this Update have been organized according to the FAA subscription groups to which the messages were distributed.


Questions regarding information in this ISAC Update can be directed to School Services at 866.247.2172 or at isac.schoolservices@illinois.gov. On occasion, you may be directed to a specific contact person or area; when this occurs, we will provide the appropriate information in the individual article or message.


Reporting IVG/ING Grant Benefits Used
Sent to Financial Aid Directors, Financial Aid Administrators, Public Schools - Participating in the ING Grant and IVG Programs, and Business Officers on March 26, 2019.

Unless otherwise noted, links in this message may be accessed via the Financial Aid Administrators area at the Illinois Student Assistance Commission (ISAC) website (isac.org).

Spring Term Data Due April 15

Benefit usage data for the Illinois Veteran Grant (IVG) and Illinois National Guard (ING) Grant programs is submitted to ISAC by colleges via the benefit usage functionality of the GAP Access portal, allowing colleges to report students’ enrollment hours and benefit dollar amounts for initial, in-district and out-of-district requests. Although ISAC is not able to reimburse institutions for 2018-19 IVG or ING Grant awards, reporting of benefits used must still take place so that usage can be accurately reflected on students’ accounts.

  • The spring-term deadline for submission of 2018-19 IVG and ING Grant benefit usage data is Monday, April 15, 2019.
  • User guides are available online for the IVG and ING Grant programs.
  • 160-byte file layout specifications for the 2018-19 IVG and ING Grant programs, describing the file layout to be used to send data for each program via File Transfer Protocol (FTP), are available within the Electronic Tools section of the e-Library. A valid GAP Access user ID and password are required in order to submit benefits used files via ISAC’s Secure File Transfer System (transfer.isac.org). Additional information and instructions are provided in the FTP Process Using GAP Access Credentials Guide.

Continue to Submit Data for All Current and Prior Terms

In order to ensure that students’ accounts reflect accurate data, colleges should continue to report 2018-19 benefits used for all current and prior terms (including the summer, fall and spring terms for IVG benefits, and the fall and spring terms for ING Grant benefits). Colleges will be notified once 2018-19 ING Grant benefits usage data is being accepted for the summer term.

Resources Available

More information, including detailed instructions, is available at the following locations:


ING Grant


If college staff or GAP Access administrators have problems accessing the benefits usage data functionality, or have questions regarding the online system, they should contact ISAC’s School Services Department.

2018-19 MAP Payment Updates
Sent to Financial Aid Directors, Financial Aid Administrators, MAP Users, and Business Officers on March 18, 2019.

Unless otherwise noted, links in this message are to corresponding pages at the Illinois Student Assistance Commission (ISAC) website (isac.org).

2018-19 MAP Suspense Date Remains April 5, 2018

ISAC staff has been analyzing application volume and claim rates for the 2018-19 Monetary Award Program (MAP), and has determined that no additional records in suspense status will be released. All MAP grants for eligible students with an initial Free Application for Federal Student Aid (FAFSA®) receipt date on or after April 5, 2018 will remain in suspense status.

Third-Term Claims and Increases to First- and Second-Term Claims Due June 1

Effective immediately, colleges may submit third-term payment requests (claims), as well as increases to previously-submitted first- and second-term claims, via the GAP Access portal and by File Transfer Protocol (FTP). Visit the MAP Payment page, located within the MAP section of the ISAC Gift Assistance Programs area, for more information regarding the claims process.

All 2018-19 MAP claims for the third term, and adjustments to increase claims for the first and second term, are due to ISAC on or before June 1, 2019.

Initial Late Claims Being Held

All initial first- and second-term late claims will be held until after June 1, at which time analysis will take place to determine whether they will be paid. If analysis supports such action, late claims will be paid on a first-come, first-served basis. Therefore, colleges are encouraged to continue to submit initial claims for all terms. However, do not resubmit initial claims that have already been submitted, as the new (duplicate) record will overlay the previous record and the submission date will be changed to the later date.

Note that decreases to previously-submitted first- and second-term claims continue to be processed.

Watch for Future Updates

Watch the FAA Message Board, the MAP Program News area, and this e-Messaging service for the most up-to-date information, including a future announcement regarding whether late claims will be paid.

Join ISAC at the 2019 ILASFAA Conference
Sent to Financial Aid Directors, Financial Aid Administrators, Public Schools - Participating in the ING Grant and IVG Programs, MAP Users, Business Officers, and FFELP Administrators on March 12, 2019.

We look forward to seeing you during the upcoming Illinois Association of Student Financial Aid Administrators (ILASFAA) annual conference – "Hats off to ILASFAA: Celebrating 50 Years!" – being held March 18–20 at the President Abraham Lincoln Hotel in downtown Springfield. You won't want to miss out on this opportunity to honor the past, embrace the present, and build for the future with your friends and colleagues.

Please stop by and visit with us at one of the following sessions at which Illinois Student Assistance Commission (ISAC) staff members will be presenting.

ISAC General Session

  • ISAC Update
    Monday, March 18
    1 – 2 p.m. (General Session, immediately following lunch)
    Salons C & D (1st floor)

    Presenter: Eric Zarnikow, Executive Director

Breakout Session

  • An Overview of ISAC Programs
    Tuesday, March 19
    11 a.m. - 12 p.m.
    Governor Bond Suite

    Presenter: Tania Mendoza, Student Services

All times listed are Central.

Once on site at the conference venue, refer to the conference program to verify the time and location of each session. For more details regarding the 2019 ILASFAA conference, visit the conference mini-site at the ILASFAA website.

Reminder: Conference Proposals Due March 8th
Sent to Financial Aid Directors, Financial Aid Administrators, Public Schools - Participating in the ING Grant and IVG Programs, MAP Users, Business Officers, and FFELP Administrators on March 4, 2019.

CCE Conference Logo

Interest session proposals are still being accepted for the 2019 College Changes Everything® (CCE) conference: Expanding Success for All Students – Every Community’s Responsibility.

We cordially invite you to complete an online session proposal form by the priority consideration date of March 8, 2019. As in years past, we are happy to have presentations on a broad range of topics, which do not have to connect directly to the conference theme. We encourage proposals that focus on, but are not limited to: college and career readiness; student retention, persistence, and completion; education, business, and the economy; and college costs and affordability. Sessions should provide in-depth information, practical ideas, and specific strategies for the audience, and demonstrate and promote positive steps taken to address these issues and sharing of specific lessons learned.

For further information about proposal submission and the conference, please visit the conference website. We look forward to seeing you on July 18, 2019, at the Tinley Park Convention Center, Tinley Park, Illinois. Registration for the conference will open in May.

Please consider sharing this call for proposals with your colleagues.

2019 College Changes Everything Conference Planning Committee

  • Illinois Student Assistance Commission
  • Illinois Board of Higher Education
  • Illinois Community College Board
  • Illinois Department of Commerce and Economic Opportunity
  • Illinois State Board of Education
  • Illinois College Access Network
  • Federation of Independent Illinois Colleges and Universities
  • Advance Illinois
  • Center for the Study of Education Policy at Illinois State University
  • Education Systems Center at Northern Illinois University
  • Generations Serving Generations
  • ACT Now
  • Women Employed
The College Changes Everything® Conference is sponsored
by the Illinois Student Assistance Commission.
Helping Illinois reach its Goal 2025: to increase the proportion
of adults in Illinois with high-quality college degrees and
postsecondary credentials to 60% by the year 2025


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February 2019 Electronic ISAC Update
Sent on March 1, 2019.

The February 2019 edition of the ISAC Update is now available for your review, and may be accessed via the Partner e-Messages & Newsletters section of the e-Library at isac.org. This version of the electronic ISAC Update is a compilation of e-Messages sent to financial aid administrators and business officers via ISAC’s e-Messaging service over the past month.

Topics covered in the February 2019 ISAC Update include:

  • Register Soon for ILASFAA’s 50th Annual Conference to Receive the Early Bird Rate
    (sent February 21, 2019)
  • Reminder – Call for Proposals
    (sent February 13, 2019)
  • Proposed Rules and Amendments Published for Comment
    (sent February 11, 2019)
  • ISAC Webinar Rescheduled for February 6
    (sent February 4, 2019)
  • January 2019 Electronic ISAC Update
    (sent February 1, 2019)

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