Skip to Content Bruce Rauner, Governor, State of Illinois

2016-17 MAP Payment

{ISAC Rules, Sections 2735.30 and 2735.40}

2016-17 Payment Processing
Payment Proration Methodology 
Calculating a Term Award 
Payment Offset and Reconciliation

2016-17 Payment Processing

All 2016-17 MAP timely claims – including claims for students whose initial Free Application for Federal Student Aid (FAFSA®) receipt dates were March 10, 2016 through and including April 14, 2016 – have now been paid in full at 100% for all terms. Further details regarding the decision to partially release MAP award announcements for records in suspense status, as well as the payment of claims, are provided in e-Messages dated July 10 and July 12.

Colleges are encouraged to submit any remaining 2016-17 MAP adjustments and claims for all terms as soon as possible. Include claims that would historically be considered late, as well as claims for independent students who have been identified as dislocated workers. 2016-17 MAP adjustments (increases and decreases) and claims for all terms will be accepted via the MAP component of the GAP Access portal through mid- to late-August. Payment results for newly-submitted claims , including those for students whose awards have been released from suspense status, will appear in the MAP component of the GAP Access portal per standard operating procedures. Invoice vouchers are mailed to the financial aid director, and can be used to track payment through the State Comptroller's website

Below are reminders following the usual MAP payment process of updating records in GAP Access first followed by delivery of funds.

  • Verify that the GAP Access Administrator at your college has established the appropriate MAP system access level for all impacted staff. Instructions for establishing access to the MAP system may be found on the GAP Access page
  • Refer to the MAP Electronic Processing page for details about accessing the MAP system. To access the payment function of the MAP system via GAP Access, select the "Payment" tab that appears at the top of the MAP system screen.
  • Information concerning MAP payment can be found within the Payment chapter of the MAP User Guide. The MAP Payment Results and Reject Codes document (PDF format) can be a handy reference to explain payment results.
  • When preparing 2016-17 payment requests, colleges are encouraged to keep in mind that ISAC has suspended the announcement of MAP grants as follows:
    • for all students who are not dislocated workers and whose initial 2016-17 FAFSA® was received by the CPS on or after April 15, 2016; and
    • for all students who are dislocated workers and whose initial 2016-17 FAFSA was received by the CPS on or after August 16, 2016.
  • Colleges will continue to receive MAP funds directly from the State Comptroller's Office.
  • Claims requested after the 2016-17 MAP Payment Claim Deadlines are considered late claims and will be paid only if funds are available.
  • Payment requests can be submitted through the MAP system via the GAP Access portal, as well as via File Transfer Protocol (FTP). Colleges submitting payment requests via FTP may do so using the secure website located at using their school-based FTP ID and password. Make sure staff requiring access to have been granted the proper GAP Access credentials. The FTP ID and password procedures will be changing in the near future.  Schools will be notified on this page and via this e-Messaging service with details.
  • The MAP system provides the option of generating a "MAP Payment Request Submitted Without Results" report that should be created and retained for every payment request submission. If a subsequent request is submitted for a record that is already being held in queue, the held record will display a result code of "4 – Request superseded by another request." When payment processing begins, the last record received will be the record processed. This report can be used when completing reconciliation after the payment process has begun. Specific instructions for generating MAP payment reports may be found starting on page 17 of the Payment Processing chapter of the MAP User Guide.

Payment Proration Methodology

Payment proration methodology is based on credit hours rather than the previous definition of the student's enrollment status (full-time, half-time, less than half-time). Payment will be made according to the number of credit hours enrolled by applying a fraction, according to the student's credit hours claimed with a maximum of 15 and a minimum of 3, to each student's calculated term award amount.

Calculating a Term Awards

Calculating the Term Award - Semester Schools
Calculating the Term Award - Quarter Schools

Payment Offset and Reconciliation

Information about the MAP payment offset process and reconciliation is located in the Refunds and Unpaid Claims section in the Processes area.