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Monetary Award Program (MAP)

Program News

(last updated June 15, 2018)

2018-19 Program Funding
2018-19 Recompute
2018-19 Gift Assistance Budget
Suspension of 2018-19 Award Announcements
2017-18 MAP Payment
2017-18 Program Funding
2017-18 Reconciliation
Suspension and Limited Release of 2017-18 MAP Award Announcements
Additional MAP References

2018-19

Program Funding

The 2019 fiscal year (July 1, 2019-June 30, 2019) appropriation for the Monetary Award Program (MAP) is $401,341,900.

MAP Recompute Formula

On June 14, 2018, the ISAC Commissioners approved continuing the 2018-19 (FY19) Start-up MAP eligibility formula as the FY19 Recompute Formula. In addition, the Commission approved reducing second- and third-term awards in the unlikely event that, following receipt of first-term claims, if it is determined necessary to do so in order to stay within the appropriation.

The approved FY19 recompute formula is outlined in the June 14, 2018 Agenda Book (Item 6) in the e-Library and on the 2018-19 MAP Formula page within this section. Also available within the MAP pages is information regarding calculating a term award for both semester and quarter schools, guidance for rounding and information about MAP electronic processing.

Schools’ will be notified when the recompute formula will be implemented in the 2018-19 MAP component of the GAP Access portal.

Gift Assistance Program Budget

As announced in a May 3 e-Message, budget information for the MAP, IVG and ING programs will be collected via the GAP Access system for the 2018-19 academic year and is due to ISAC on or before June 1, 2018. If a school's annual budget is not final by the June deadline the budget data must be submitted with estimated figures, followed by an e-mail from the financial aid director to ISAC's School Services Department that provides the approximate date by which the final budget will be submitted.

Step-by-step instructions and operational information for accessing and navigating the GAP Access "School: Budget" screens are provided on the Gift Assistance Budget Instructions page within the Processes area and may also be viewed in a separate browser window via a link in the top right corner of the "School: Budget" screens. After logging in to GAP Access, only those staff members who have been granted authority to do so will be able to access the "Budget" option from within the "School" area of the system. Budget data must be entered for each approved program (MAP, IVG and/or ING Grant), and each approved school code within a program, before it is certified by the financial aid director. Refer to the GAP Access User Guide for answers to security questions.

If you have questions concerning the online process of submitting budget data to ISAC, contact a School Services Representative at 866.247.2172 or isac.schoolservices@illinois.gov.

Suspension of 2018-19 Award Announcements

ISAC is suspending the announcement of 2018-19 MAP grants for all students whose initial FAFSA® was received by the Central Processing System (CPS) on or after Wednesday, February 28, 2018. Effective Thursday, March 1, MAP records in suspension will be available in the MAP system via the GAP Access portal and show on the appropriate screens and reports, as well as in the MAP Eligibility File Extraction.

Operational information can be found in the February 23 e-Message and on the Suspension of MAP Award Announcement page. Schools will be notified via the e-Messaging system and on this page when suspension of MAP Award Announcements is reflected in the MAP system.

2017-18

Payment

Colleges may submit third-term payment requests (claims), as well as claims for all terms for newly-released records, via the GAP Access portal and by File Transfer Protocol (FTP). All MAP claims must be submitted to ISAC no later than 7 p.m. (CT) on June 1, 2018.

Refer to the 2017-18 MAP Payment page and the Payment Processing chapter of the MAP User Guide within this section for detailed information about the MAP payment process, payment deadlines and payment results and reject codes.

Program Funding

The 2018 fiscal year (July 1, 2017-June 30, 2018) appropriation for the Monetary Award Program (MAP) is $401,341,900.

Reconciliation

As announced in a June 14 e-Message, in order to facilitate a smooth close-out to the 2017-18 Monetary Award Program (MAP) processing cycle, college are reminded to finalize reconciliation activities as soon as possible. Report adjustments for all terms – including initial claims, increases and decreases to previously-submitted claims, and cancellations – via the MAP system, and remember that payments must be reconciled on a student-by-student basis.

Timely reconciliation by colleges will assist ISAC staff in analyzing claim data and monitoring funding levels from the fiscal year 2018 MAP appropriation. These activities are necessary in order to determine whether sufficient funds will be available to pay late claims.

At this time, only data reconciliation should take place (i.e., no funds should be returned to ISAC). As part of the MAP payment offset process, new payment requests are compared to outstanding amounts owed to ISAC, and payment is made accordingly. After July 1, all colleges with an outstanding amount owed to ISAC at the end of the school year will receive a notice indicating the total amount to be returned.

Suspension and Limited Release of 2017-18 MAP Award Announcements

ISAC released 2017-18 MAP grants from suspense status for students whose FAFSA receipt dates were February 15, 2017 through (and including) March 9, 2017. These released records can be viewed in the MAP system via the GAP Access portal. All MAP grants for eligible students with initial 2017-18 FAFSA receipt dates on or after March 10, 2017 remain in a suspense status.

Colleges will want to identify student records included in the limited release of suspense, as well as those that will remain in suspense status, for a variety of reasons (i.e., file review and repackaging, etc.). The MAP Student List Eligibility: View screen contains filters that allow colleges to identify both those groups of student records.  Refer to the Suspension of MAP Award Announcements page for information on creating reports to identify MAP records in suspension and those records released from suspension.

The 2017-18 MAP Applicant Award Status Chart provides an overview of categories for students based on the initial application (FAFSA) receipt date. Refer to sections below on how to identify records in a suspension status or released from suspension in the MAP system.

Additional MAP References

To access general information about the MAP program, click on one of the links in the right-hand menu. To access the page within the MAP section that addresses the topics listed below, click on the topic.

2018-19 MAP Recompute Formula
MAP Award Announcement
2017-18 MAP Formula
MAP File Specifications
Creating a Report for the Release of Shutdown Records