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Monetary Award Program (MAP)

Program News

(last updated February 9, 2017)

Suspension of 2017-18 MAP Award Announcements - Records released February 3, 2017
2017-18 Start-up
2017-18 MAP Award Announcement
2017-18 MAP File Specifications
2016-17 MAP Payment - Second-Term Claims Accepted
Suspension of 2016-17 Award Announcements

Additional MAP References

2017-18

Suspension of 2017-18 MAP Award Announcements

ISAC originally suspended 2017-18 MAP grants for all students whose initial FAFSA® was received by the Central Processing System (CPS) on or after Thursday, December 22, 2016.

As announced in a February 3 e-Message,  ISAC is releasing 2017-18  MAP grants from a suspense status for student whose initial FAFSA receipt dates were December 22, 2016 through and including January 15, 2017.  MAP records released from suspension will be available in the MAP system via the GAP Access portal and show on the appropriate screens and reports, as well as in the MAP Eligibility File Extraction beginning February 6, 2017. All MAP grants for eligible students with initial FAFSA receipt dates on or after January 16, 2017, remain in suspense status.

Colleges will want to identify student records included in the limited release of suspense, as well as those that will remain in suspense status, for a variety of reasons (i.e., file review and repackaging, etc.). The MAP Student List Eligibility: View screen contains filters that allow colleges to identify both those groups of student records.  Refer to the Suspension of MAP Award Announcements page for information on creating reports to identify MAP records in suspension and those records released from suspension.

MAP Start-Up

The 2017-18 Monetary Award Program (MAP) data may be accessed via the MAP component of the  GAP Access portal. All 2017-18 Institutional Student Information Records (ISIRs) received by ISAC through (including) Thursday, October 6, 2016 are available with their accompanying eligibility status information. Processing of 2017-18 ISIR and eligibility status information will continue per the usual daily schedule. Refer to the October 7 e-Message for additional information.

Details of the 2017-18 start-up formula, as well as information about calculating a term award for both semester and quarter schools and guidance regarding rounding, are available in this section. The 2017-18 MAP 160 Byte File Layout Specifications is available on the MAP Electronic Processing page and on the Electronic Tools page.

Notification to Applicants

Colleges are required to announce MAP awards to eligible students enrolled at their institutions. ISAC will mail letters only to students who are in a default status on an ISAC-guaranteed student loan. A copy of the Default Resolution Options document, outlining how to regain federal and state student aid eligibility, is enclosed with each Default Status notification. Notifications are dated and mailed after ISAC processes ISIRs.

Refer to the MAP Award Announcements page for details regarding college requirements, as well as samples of the required award letter language and ISAC-generated notifications. Note that, based on feedback received from the financial aid community, the required award letter language reflects some new changes (including how MAP recipients can check the status of their MAP Paid Credit Hours via the ISAC Student Portal).

MAP File Specifications

The MAP file specifications have been updated for the 2017-18 processing cycle. The 160-byte file layout is pertinent to schools utilizing the file extraction features of the MAP system, or sending MAP payment requests to ISAC via File Transfer Protocol (FTP). Changes made to the specifications are highlighted in gray. A summary of changes is provided on page 1, section E of the specifications document and also in the MAP File Specification section on the MAP Electronic Processing page and the Electronic Tools page in the e-Library.

2016-17

Payment

Beginning Monday, February 1, ISAC is allowing second-term MAP claims for 2016-17 to be submitted via the GAP Access portal, as well as by File Transfer Protocol (FTP). At this time, only second- term claims are being accepted.  Colleges will be notified when payment requests for other terms will be accepted.

Payments to colleges, however, can only occur once a MAP appropriation is finalized as part of the fiscal year 2017 (FY17) state budget or other legislative action by the Illinois General Assembly and the governor. Until that occurs, ISAC will queue for processing all payment requests that are submitted by colleges.  Once a final FY17 appropriation is known, those payment requests that have been queued will be processed on a schedule that allows for the most efficient vouchering to the State Comptroller.  Resuming MAP payment functionality at GAP Access will allow ISAC to better project program demand, and to process and voucher payments as expeditiously as possible once an appropriation is approved.

Details regarding the MAP payment process can be found on the 2016-17 MAP Payment page and in the Payment chapter of the MAP user guide found on the and the MAP Electronic Processing page.

Suspension of 2016-17 Award Announcements

ISAC suspended the announcement of 2016-17 MAP grants for all students who are not dislocated workers (DW) and whose initial FAFSA® was received by the Central Processing System (CPS) on or after on or after Thursday, March 10, 2016. Beginning Monday, March 14th, MAP records in suspension are available in the MAP system via the GAP Access portal and show on the appropriate screens and reports, as well as in the MAP Eligibility File Extraction.

Award announcements for independent students considered DW workers were suspended if their initial 2016-17 FAFSA was received by the federal processor on or after  August 16, 2016.

Operational information can be found in the March 7 e-Message and on the Suspension of MAP Award Announcement page. Schools will be notified via the e-Messaging system and on this page when suspension of MAP Award Announcements is reflected in the MAP system.

Additional MAP References

To access general information about the MAP program, click on one of the links in the right-hand menu. To access the page within the MAP section that addresses the topics listed below, click on the topic.

Creating a Report for the Release of Shutdown Records
MAP 2+2 Pilot