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Monetary Award Program (MAP)

Program News

(last updated May 19, 2016)

2016-17 Gift Assistance Programs Budget
Suspension of 2016-17 Award Announcements

2015-16 Program Funding
2015-16 Close-out of MAP Processing
2015-16 MAP Payment

Reconciling 2015-16 MAP Data
Suspension of 2015-16 MAP Award Announcements

Additional MAP References

2016-17

Gift Assistance Programs Budget

As announced in an April 14 e-Message, budget information for the MAP, IVG and ING programs will be collected via the GAP Access system for the 2016-17 academic year and is due to ISAC on or before June 1, 2016. The requested information follows the same format that was used for the 2015-16 academic year, with the addition of a “General Institutional Information” section after the MAP Academic Year Term Dates section. Budget information must be entered for each approved program and each approved school code within a program, before it is certified.

Step-by-step instructions for accessing and navigating the GAP Access "School: Budget" screens are provided on the Gift Assistance Budget Instructions page within the Processes area and may also be viewed in a separate browser window via a link in the top right corner of the "School: Budget" screens. After logging in to GAP Access, only those staff members who have been granted authority to do so will be able to access the "Budget" option from within the "School" area of the system. Refer to the GAP Access User Guide for answers to security questions.

Suspension of 2016-17 Award Announcements

ISAC is suspending the announcement of 2016-17 MAP grants for all students who are not dislocated workers (DW) and whose initial FAFSA® was received by the Central Processing System (CPS) on or after on or after Thursday, March 10, 2016. Beginning Monday, March 14th, MAP records in suspension will be available in the MAP system via the GAP Access portal and show on the appropriate screens and reports, as well as in the MAP Eligibility File Extraction.

Independent student applicants who are DW are not impacted by this initial suspension of 2016-17 MAP award announcements. DW applicants will continue to have awards announced until such time that a DW suspense date is determined.

Operational information can be found in the March 7 e-Message and on the Suspension of MAP Award Announcement page. Schools will be notified via the e-Messaging system and on this page when suspension of MAP Award Announcements is reflected in the MAP system.

2015-16

Program Funding

Based on the signing of Public Act 99-0502, first-term only MAP claims will be paid. Refer to the Payment section. Be sure to regularly visit this page for the latest updates regarding the status of the budget and program funding.

Close-out of 2015-16 MAP Processing

Important 2015-16 close-out dates for the MAP program:

  • June 1, 2016 is the 2015-16 MAP priority payment claim deadline for second- and third term payment requests. Initial claims submitted after 7 p.m. (CT) on June 1 will be considered late and will only be paid if funding is available after paying timely claims.
  • June 3, 2016 is the last day 2015-16 Institutional Student Information Record (ISIR) data will be received at ISAC and accepted for MAP.
  • July 1, 2016 is the date by which all submissions of 2015-16 MAP payment requests – including initial claims and supplemental claims (i.e., increases to prior claims) – must be received.
  • July 22, 2016 at 7 p.m. (CT) is the deadline to submit 2015-16 MAP cancellations, refunds, or reductions via the MAP system.
  • August 2016 – The 2015-16 component of the GAP Access portal will become available for historical view during August 2016.

Payment

On April 25, Governor Rauner signed into law Public Act 99-0502, which provides a little more than $169 million for the 2015-16 Monetary Award Program (MAP). As a result, all first-term payment claims that were being held have been processed and will be paid in full at 100%.

As announced in a May 11, e-Message, the payment claim deadline date for 2015-16 MAP initial second and third term claims is June 1, 2016.  Despite the lack of a full-year appropriation, finalizing second and third term claims will help ISAC better project the demand for the program, and to prepare to approve payment of claims once a full fiscal year 2016 (FY16) budget is enacted, or an additional appropriation is received.  

Initial MAP claims for the second and third terms must be submitted to ISAC via the GAP Access Portal or File Transfer Protocol (FTP) no later than 7 p.m. (CT) on Wednesday, June 1 in order to be considered timely.  Initial claims submitted after this date will be considered late and will only be paid if funding is available after paying timely claims.  

ISAC continues to queue for processing and subsequent vouchering all second and third term payment requests that are submitted.  As a reminder, when queueing records, ISAC will hold the last record submitted for the student for processing.  If a request is submitted for a record that is already being held in queue, the first held record will display a result code of “4 – Request superseded by another request” and be replaced by the new request.  Once the final FY16 MAP appropriation is known, second and third term payment requests will be processed to the extent allowed by the appropriated dollars.  

The MAP system provides the option of generating a “MAP Payment Request Submitted Without Results” report.  Specific instructions for generating MAP payment reports may be found starting on page 18 of the Payment Processing chapter of the MAP User Guide.

Reconciling 2015-16 MAP Data

In addition to the implementing of the June 1 payment claim deadline date, colleges are encouraged to reconcile 2015-16 first-term MAP data as soon as possible.   As a way to determine the MAP funding remaining from the higher education “stopgap” funding measure (Public Act 99-0502), the following actions need to be taken:

  • Reconcile First -Term Claim Data
    • Review the Payment Results/Exceptions Report.  Ensure the students listed are still eligible for the amount paid.
    • Adjust award data (increases and decreases) as necessary and submit those adjustments to ISAC as soon as possible.
  • Reconcile First-Term Dollars
    • If the dollar amount of claims processed is less than the dollar amount paid for first term, the last page of the Payment Results/Exceptions Report will show an amount “Due to ISAC.”  This amount is not to be refunded until requested, as further processing could change the amount.

Adjustments to award amounts (increases and decreases) are being accepted through GAP Access now that the processing of all held first-term claims is complete.  Adjustments will continue to be accepted through July 1, 2016.  Initial first-term claims received after December 11, 2015 are considered late.

Suspension of 2015-16 MAP Award Announcements

ISAC suspended the announcement of 2015-16 MAP grants for all students who are not dislocated workers (DW) and whose initial FAFSA® was received by the Central Processing System (CPS) on or after Sunday, February 22, 2015. MAP records in suspension are available in the MAP system via the GAP Access portal and show on the appropriate screens and reports, as well as in the MAP Eligibility File Extraction.

For independent student applicants who are DW, ISAC is suspending the announcement of 2015-16 MAP grants to students whose initial 2015-16 FAFSA is received by the federal processor on or after August 16, 2015.

Operational information can be found in the February 20 e-Message and on the Suspension of MAP Award Announcement page. ISAC staff will continue to monitor the FY16 budget situation, along with MAP claim rates; if future analysis indicates that a partial release of awards from suspense status is viable, that  information will be communicated to the financial aid community as it becomes available.

Additional MAP References

To access general information about the MAP program, click on one of the links in the right-hand menu. To access the page within the MAP section that addresses the topics listed below, click on the topic.

Creating a Report for the Release of Shutdown Records
MAP 2+2 Pilot