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Monetary Award Program (MAP)

Program News

(last updated July 25, 2016)

2016-17 Gift Assistance Programs Budget
Suspension of 2016-17 Award Announcements
2015-16 Program Funding
2015-16 Close-out of MAP Processing
2015-16 MAP Payment
- Updated
Reconciliation
Additional MAP References

2016-17

Gift Assistance Programs Budget

As announced in an April 14 e-Message, budget information for the MAP, IVG and ING programs will be collected via the GAP Access system for the 2016-17 academic year and is due to ISAC on or before June 1, 2016. The requested information follows the same format that was used for the 2015-16 academic year, with the addition of a “General Institutional Information” section after the MAP Academic Year Term Dates section. Budget information must be entered for each approved program and each approved school code within a program, before it is certified.

Step-by-step instructions for accessing and navigating the GAP Access "School: Budget" screens are provided on the Gift Assistance Budget Instructions page within the Processes area and may also be viewed in a separate browser window via a link in the top right corner of the "School: Budget" screens. After logging in to GAP Access, only those staff members who have been granted authority to do so will be able to access the "Budget" option from within the "School" area of the system. Refer to the GAP Access User Guide for answers to security questions.

Suspension of 2016-17 Award Announcements

ISAC is suspending the announcement of 2016-17 MAP grants for all students who are not dislocated workers (DW) and whose initial FAFSA® was received by the Central Processing System (CPS) on or after on or after Thursday, March 10, 2016. Beginning Monday, March 14th, MAP records in suspension will be available in the MAP system via the GAP Access portal and show on the appropriate screens and reports, as well as in the MAP Eligibility File Extraction.

Independent student applicants who are DW are not impacted by this initial suspension of 2016-17 MAP award announcements. DW applicants will continue to have awards announced until such time that a DW suspense date is determined.

Operational information can be found in the March 7 e-Message and on the Suspension of MAP Award Announcement page. Schools will be notified via the e-Messaging system and on this page when suspension of MAP Award Announcements is reflected in the MAP system.

2015-16

Program Funding

The recently approved  ‘bridge’ budget, Public Act 99-524 provides funds to cover the remainder of FY16 MAP claims. Refer to the Payment section for operational details.

Close-out of 2015-16 MAP Processing

Important 2015-16 close-out dates for the MAP program:

  • August 1, 2016 at 7 p.m. (CT) is the deadline to submit 2015-16 MAP cancellations, refunds, or reductions via the MAP system.
  • August 2, 2016 – The 2015-16 component of the GAP Access portal will become available for historical view after the August 1, deadline.

Payment

As announced in a July 25, e-Message, all 2015-16 MAP timely claims have been paid in full at 100% for all terms.  An e-mail message to financial aid directors on July 14, 2016, ISAC sent, indicating that the MAP component of the GAP Access portal was open for the submission of second/third term adjustments (increases and decreases) and second/third term late claims. First-term claim adjustments and late claims also continue to be accepted.

In order to determine whether any funds will be available to pay late claims, both of the following required steps must be completed on or before 7 p.m. (CT) on Monday, August 1, 2016.

  1. Finalize 2015-16 MAP reconciliation activities by:
    • reporting all adjustments (including increases and decreases) and late claims via the 2015-16 MAP system (which is accessed via the GAP Access portal); and,
    • reconciling payment on a student-by-student basis.

      Be sure to include adjustments and late claims for independent students who have been identified as dislocated workers and whose initial 2015-16 FAFSA® receipt date was on or before August 15, 2015 (in order to qualify for payment, students who are not dislocated workers must have an initial 2015-16 FAFSA receipt date on or before February 21, 2015). Additional information is available at the MAP for Dislocated Workers (DW) page in the MAP Program area.
       
  2. Once data reconciliation is complete, return* any amounts owed to ISAC as soon as possible.
    The 2015-16 MAP component of the GAP Access portal will close after August 1, 2016 (meaning that, after that date, no further adjustments nor submissions of late claims will be accepted for processing). After the August 1 deadline has passed and data analysis has been completed, colleges will be notified on this page and via the e-Messaging service.

Reconciliation

Colleges are reminded to regularly complete reconciliation activities, and report all cancellations and downward adjustments as soon as possible (including updating records via the 2015-16 MAP system). Payments must be reconciled on a student-by-student basis. Due to the payment offset process, MAP funds should be returned to ISAC only after a final reconciliation has been completed to close-out the regular school year*.  Refer to the Refund and Unpaid Claims section of the Processes area for guidance about returning MAP funds to ISAC.  A Gift Assistance Refund Check Form that must be submitted along with any payment.

Additional MAP References

To access general information about the MAP program, click on one of the links in the right-hand menu. To access the page within the MAP section that addresses the topics listed below, click on the topic.

Creating a Report for the Release of Shutdown Records
MAP 2+2 Pilot