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Monetary Award Program (MAP)

Program News

(last updated April 13, 2017)

2017-18 Gift Assistance Budgets via GAP Access
Suspension of 2017-18 MAP Award Announcements
- Records released February 3, 2017
2017-18 Start-up
2017-18 MAP Award Announcement
2017-18 MAP File Specifications
2016-17 MAP Payment
Suspension of 2016-17 Award Announcements

Additional MAP References

2017-18

2017-18 Gift Assistance Budgets via GAP Access

The 2017-18  budget information for the MAP, IVG and ING programs will be collected via the GAP Access system and is due to ISAC on or before June 1, 2017. The requested information follows the same format that used for the 2016-17 academic year. Budget information must be entered for each approved program and each approved school code within a program, before it is certified.

Step-by-step instructions for accessing and navigating the GAP Access "School: Budget" screens are provided on the Gift Assistance Budget Instructions page within the Processes area and may also be viewed in a separate browser window via a link in the top right corner of the "School: Budget" screens. After logging in to GAP Access, only those staff members who have been granted authority to do so will be able to access the "Budget" option from within the "School" area of the system. Refer to the April 3 e-Message and the GAP Access User Guide for operational and security details. 

Suspension of 2017-18 MAP Award Announcements

ISAC originally suspended 2017-18 MAP grants for all students whose initial FAFSA® was received by the Central Processing System (CPS) on or after Thursday, December 22, 2016.

As announced in a February 3 e-Message,  ISAC is releasing 2017-18  MAP grants from a suspense status for student whose initial FAFSA receipt dates were December 22, 2016 through and including January 15, 2017.  MAP records released from suspension will be available in the MAP system via the GAP Access portal and show on the appropriate screens and reports, as well as in the MAP Eligibility File Extraction beginning February 6, 2017. All MAP grants for eligible students with initial FAFSA receipt dates on or after January 16, 2017, remain in suspense status.

Colleges will want to identify student records included in the limited release of suspense, as well as those that will remain in suspense status, for a variety of reasons (i.e., file review and repackaging, etc.). The MAP Student List Eligibility: View screen contains filters that allow colleges to identify both those groups of student records.  Refer to the Suspension of MAP Award Announcements page for information on creating reports to identify MAP records in suspension and those records released from suspension.

MAP Start-Up

The 2017-18 Monetary Award Program (MAP) data may be accessed via the MAP component of the  GAP Access portal. All 2017-18 Institutional Student Information Records (ISIRs) received by ISAC through (including) Thursday, October 6, 2016 are available with their accompanying eligibility status information. Processing of 2017-18 ISIR and eligibility status information will continue per the usual daily schedule. Refer to the October 7 e-Message for additional information.

Details of the 2017-18 start-up formula, as well as information about calculating a term award for both semester and quarter schools and guidance regarding rounding, are available in this section. The 2017-18 MAP 160 Byte File Layout Specifications is available on the MAP Electronic Processing page and on the Electronic Tools page.

Notification to Applicants

Colleges are required to announce MAP awards to eligible students enrolled at their institutions. ISAC will mail letters only to students who are in a default status on an ISAC-guaranteed student loan. A copy of the Default Resolution Options document, outlining how to regain federal and state student aid eligibility, is enclosed with each Default Status notification. Notifications are dated and mailed after ISAC processes ISIRs.

Refer to the MAP Award Announcements page for details regarding college requirements, as well as samples of the required award letter language and ISAC-generated notifications. Note that, based on feedback received from the financial aid community, the required award letter language reflects some new changes (including how MAP recipients can check the status of their MAP Paid Credit Hours via the ISAC Student Portal).

MAP File Specifications

The MAP file specifications have been updated for the 2017-18 processing cycle. The 160-byte file layout is pertinent to schools utilizing the file extraction features of the MAP system, or sending MAP payment requests to ISAC via File Transfer Protocol (FTP). Changes made to the specifications are highlighted in gray. A summary of changes is provided on page 1, section E of the specifications document and also in the MAP File Specification section on the MAP Electronic Processing page and the Electronic Tools page in the e-Library.

2016-17

Payment

As announced in the April 13 e-Message, the deadline to submit second term MAP payment claims is May 1, 2017.  The deadline to submit third quarter / second semester for institutions where the second semester begins after February 15th is June 1, 2017.

Initial MAP claims for the second term must be submitted to ISAC via the GAP Access portal or File Transfer Protocol (FTP) no later than 7 p.m. (CT) on Monday, May 1 in order to be considered timely. Initial claims submitted after this date will be considered late and will only be paid if funding is available after paying timely claims. 2016-17 MAP payment requests for the first term (including all initial claims and corrections to previously-submitted claims) are not currently being accepted.

In order to ensure the proper processing of timely 2016-17 MAP, acceptance of payment requests for second term will be temporarily suspended following the closing of processing at 7 p.m. (CT) on May 1, 2017. This means that all initial claims and corrections to previously-submitted second-term claims need to be submitted by the deadline if they are to be considered prior to an appropriation being approved. When an appropriation is approved, it is expected that payment request processing for first and second terms will resume and any adjustments to previous claims will be accepted and applied.

Details regarding the MAP payment process can be found on the 2016-17 MAP Payment page and in the Payment chapter of the MAP user guide found on the and the MAP Electronic Processing page.

Suspension of 2016-17 Award Announcements

ISAC suspended the announcement of 2016-17 MAP grants for all students who are not dislocated workers (DW) and whose initial FAFSA® was received by the Central Processing System (CPS) on or after on or after Thursday, March 10, 2016. Beginning Monday, March 14th, MAP records in suspension are available in the MAP system via the GAP Access portal and show on the appropriate screens and reports, as well as in the MAP Eligibility File Extraction.

Award announcements for independent students considered DW workers were suspended if their initial 2016-17 FAFSA was received by the federal processor on or after  August 16, 2016.

Operational information can be found in the March 7 e-Message and on the Suspension of MAP Award Announcement page. Schools will be notified via the e-Messaging system and on this page when suspension of MAP Award Announcements is reflected in the MAP system.

Additional MAP References

To access general information about the MAP program, click on one of the links in the right-hand menu. To access the page within the MAP section that addresses the topics listed below, click on the topic.

Creating a Report for the Release of Shutdown Records
MAP 2+2 Pilot