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Monetary Award Program (MAP)

Program News

(last updated June 20, 2016)

2016-17 Gift Assistance Programs Budget
Suspension of 2016-17 Award Announcements

Return 2015-16 MAP First-term Funds Owed to ISAC
2015-16 Program Funding

2015-16 Close-out of MAP Processing
2015-16 MAP Payment

Reconciling 2015-16 MAP Data
Suspension of 2015-16 MAP Award Announcements

Additional MAP References

2016-17

Gift Assistance Programs Budget

As announced in an April 14 e-Message, budget information for the MAP, IVG and ING programs will be collected via the GAP Access system for the 2016-17 academic year and is due to ISAC on or before June 1, 2016. The requested information follows the same format that was used for the 2015-16 academic year, with the addition of a “General Institutional Information” section after the MAP Academic Year Term Dates section. Budget information must be entered for each approved program and each approved school code within a program, before it is certified.

Step-by-step instructions for accessing and navigating the GAP Access "School: Budget" screens are provided on the Gift Assistance Budget Instructions page within the Processes area and may also be viewed in a separate browser window via a link in the top right corner of the "School: Budget" screens. After logging in to GAP Access, only those staff members who have been granted authority to do so will be able to access the "Budget" option from within the "School" area of the system. Refer to the GAP Access User Guide for answers to security questions.

Suspension of 2016-17 Award Announcements

ISAC is suspending the announcement of 2016-17 MAP grants for all students who are not dislocated workers (DW) and whose initial FAFSA® was received by the Central Processing System (CPS) on or after on or after Thursday, March 10, 2016. Beginning Monday, March 14th, MAP records in suspension will be available in the MAP system via the GAP Access portal and show on the appropriate screens and reports, as well as in the MAP Eligibility File Extraction.

Independent student applicants who are DW are not impacted by this initial suspension of 2016-17 MAP award announcements. DW applicants will continue to have awards announced until such time that a DW suspense date is determined.

Operational information can be found in the March 7 e-Message and on the Suspension of MAP Award Announcement page. Schools will be notified via the e-Messaging system and on this page when suspension of MAP Award Announcements is reflected in the MAP system.

2015-16

Return 2015-16 MAP First-term Funds Owed to ISAC

Return of any 2015-16 first-term MAP funds owed to ISAC is now being requested.  Institutions must complete first-term reconciliation activities and return any funds owed as soon as possible.  To assist with the reconciliation activities, letters detailing the “Due to ISAC” amounts are being mailed to colleges during the week of June 20, 2016.  More details are included in a June 20 e-Message.  

Program Funding

Based on the signing of Public Act 99-0502, first-term only MAP claims will be paid. Refer to the Payment section. Be sure to regularly visit this page for the latest updates regarding the status of the budget and program funding.

Close-out of 2015-16 MAP Processing

Important 2015-16 close-out dates for the MAP program:

  • July 1, 2016 is the date by which all submissions of 2015-16 MAP first-term* payment requests – including initial claims and supplemental claims (i.e., increases to prior claims) – must be received.
  • July 22, 2016 at 7 p.m. (CT) is the deadline to submit first-term* 2015-16 MAP cancellations, refunds, or reductions via the MAP system.
  • August 2016 – The 2015-16 component of the GAP Access portal will become available for historical view during August 2016.

*Second and third term payment request acceptance is temporarily suspended.  Final close out dates for all terms could change depending on the timing of any additional MAP appropriation.

Payment

In order to ensure the proper processing of timely Monetary Award Program (MAP) second and third term claims should there be an additional appropriation, acceptance of payment requests for these terms is now temporarily suspended following the closing of processing at 7 p.m. (CT) on June 1, 2016. This means that until further notice – no payment requests (initial claims or adjustments to previously-submitted claims) for second and third terms will be accepted. When payment request processing for these terms resumes, any adjustments to previous claims will be accepted and applied.

There is no impact to first term processing.  Both initial first term claims and adjustments to first term claims are still being accepted. Initial first term claims submitted after December 11, 2015 are considered late.  As more details become available, colleges will be notified via e-Messaging, on this page and on the FAA Message Board. 

The MAP system provides the option of generating a “MAP Payment Request Submitted Without Results” report.  Specific instructions for generating MAP payment reports may be found starting on page 18 of the Payment Processing chapter of the MAP User Guide.

Reconciling 2015-16 MAP Data

In addition to the implementing of the June 1 payment claim deadline date, colleges are encouraged to reconcile 2015-16 first-term MAP data as soon as possible.   As a way to determine the MAP funding remaining from the higher education “stopgap” funding measure (Public Act 99-0502), the following actions need to be taken:

  • Reconcile First -Term Claim Data
    • Review the Payment Results/Exceptions Report.  Ensure the students listed are still eligible for the amount paid.
    • Adjust award data (increases and decreases) as necessary and submit those adjustments to ISAC as soon as possible.
  • Reconcile First-Term Dollars
    • If the dollar amount of claims processed is less than the dollar amount paid for first term, the last page of the Payment Results/Exceptions Report will show an amount “Due to ISAC.”  This amount is not to be refunded until requested, as further processing could change the amount.

Adjustments to award amounts (increases and decreases) are being accepted through GAP Access now that the processing of all held first-term claims is complete.  Adjustments will continue to be accepted through July 1, 2016.  Initial first-term claims received after December 11, 2015 are considered late.

Suspension of 2015-16 MAP Award Announcements

ISAC suspended the announcement of 2015-16 MAP grants for all students who are not dislocated workers (DW) and whose initial FAFSA® was received by the Central Processing System (CPS) on or after Sunday, February 22, 2015. MAP records in suspension are available in the MAP system via the GAP Access portal and show on the appropriate screens and reports, as well as in the MAP Eligibility File Extraction.

For independent student applicants who are DW, ISAC is suspending the announcement of 2015-16 MAP grants to students whose initial 2015-16 FAFSA is received by the federal processor on or after August 16, 2015.

Operational information can be found in the February 20 e-Message and on the Suspension of MAP Award Announcement page. ISAC staff will continue to monitor the FY16 budget situation, along with MAP claim rates; if future analysis indicates that a partial release of awards from suspense status is viable, that  information will be communicated to the financial aid community as it becomes available.

Additional MAP References

To access general information about the MAP program, click on one of the links in the right-hand menu. To access the page within the MAP section that addresses the topics listed below, click on the topic.

Creating a Report for the Release of Shutdown Records
MAP 2+2 Pilot