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Monetary Award Program (MAP)

Program News

(last updated November 16, 2017)

2018-19 Start-up
2018-19 MAP Award Announcements
2018-19 MAP File Specifications
2017-18 MAP Payment
2017-18 MAP Recompute
2017-18 Program Funding
Suspension of 2017-18 MAP Award Announcements - Records released February 3, 2017
Additional MAP References

2018-19

MAP Start-up

In order to provide colleges with the data they need to assist students, the proposed start-up formula was implemented in October with the understanding that it would be presented to the Commission for approval at the November 15, 2017 meeting.

As announced in an November 16 e-Message, the ISAC Commissioners approved the 2018-19 (FY2019) MAP start-up formula at the November 15, 2017 meeting. Following the FY2018 recompute formula, the Commission approved using FY2010 tuition and fees and including a 2 percent reduction factor for 2018-19 academic year MAP grants (making the effective maximum award $4,869.00). Details of the recommended FY2019 MAP start-up formula can be found in the November 15, 2017 Agenda Book, Item 6 in the e-Library and on the 2018-19 MAP Formula page within this section.

The MAP pages within this section have been updated to include the proposed 2018-19 start-up formula. Information regarding calculating a term award for both semester and quarter schools, guidance regarding rounding and information about MAP electronic processing and the 2018-19 Hand Calculation Forms – Start-up can be found within the MAP pages.

Award Announcement

Colleges are required to announce MAP awards to eligible students enrolled at their institutions. ISAC will mail letters only to students who are in a default status on an ISAC-guaranteed student loan. A copy of the Default Resolution Options document, outlining how to regain federal and state student aid eligibility, is enclosed with each Default Status notification. Notifications are dated and mailed after ISAC processes ISIRs.

Refer to the MAP Award Announcements page for details regarding college requirements, as well as samples of the required award letter language and ISAC-generated notifications.

MAP File Specifications

The MAP file specifications for both have been updated for the 2018-19 processing cycle. The 160-byte file layout is pertinent to schools utilizing the file extraction features of MAP system or for sending payment requests for MAP to ISAC via File Transfer Protocol (FTP). The 2018-19 MAP 160-Byte File Specifications are available, within the Electronic Tools section of the e-Library. Changes are highlighted in gray. The MAP File Specifications can also be found on the MAP Electronic Processing page and the Electronic Tools page.

2017-18

Program Funding

The 2018 fiscal year (July 1, 2017-June 30, 2018) appropriation for the Monetary Award Program (MAP) is $401,341,900.

Payment

As announced in an October 6 e-Message, 2017-18 MAP Payment requests for the first term can be submitted via the GAP Access portal, as well as by File Transfer Protocol (FTP). From this point forward, first-term payment requests will be processed on a nightly basis as they are received from colleges, and then submitted to the State Comptroller for payment per standard operating procedures. As a reminder, colleges were asked to hold all payment requests until the 2017-18 payment cycle was initiated – any claims submitted prior to today (Friday, October 6, 2017) will need to be resubmitted for processing.

Refer to the 2017-18 MAP Payment page and the Payment Processing chapter of the MAP User Guide within this section for detailed information about the MAP payment process, payment deadlines and payment results and reject codes.

MAP Recompute Formula

Verification of system changes related to the recompute process has been completed and the 2017-18 MAP data on GAP Access is now available. All 2017-18 Institutional Student Information Record (ISIR) data received from the Central Processing System (CPS) through (including) Friday, August 14, 2017 is reflected in GAP Access and daily processing of ISIR data has resumed.

Refer to the August 15 e-Message for additional information. The approved recompute formula is outlined in Table 5 of Agenda Item 4. The 2017-18 MAP Formula section, including the 2017-18 Hand Calculation Forms, has been updated to reflect the recompute formula. Refer to Calculating MAP Awards for details regarding rounding and how term award amounts are calculated.

Colleges should encourage students to visit the ISAC Student Portal to access these helpful resources related to MAP Grants:

  • MAP Estimator – Students planning to attend an Illinois college can use this tool (located in the Toolbox area) to get an idea of their eligibility for a MAP Grant.  
  • Check MAP Credit Hours – MAP recipients can use this option (located in the ISAC Programs area) to track the number of MAP Paid Credit Hours used to date.

Suspension of 2017-18 MAP Award Announcements

ISAC originally suspended 2017-18 MAP grants for all students whose initial FAFSA® was received by the Central Processing System (CPS) on or after Thursday, December 22, 2016.

As announced in a February 3 e-Message,  ISAC is releasing 2017-18  MAP grants from a suspense status for student whose initial FAFSA receipt dates were December 22, 2016 through and including January 15, 2017.  MAP records released from suspension will be available in the MAP system via the GAP Access portal and show on the appropriate screens and reports, as well as in the MAP Eligibility File Extraction beginning February 6, 2017. All MAP grants for eligible students with initial FAFSA receipt dates on or after January 16, 2017, remain in suspense status.

Colleges will want to identify student records included in the limited release of suspense, as well as those that will remain in suspense status, for a variety of reasons (i.e., file review and repackaging, etc.). The MAP Student List Eligibility: View screen contains filters that allow colleges to identify both those groups of student records.  Refer to the Suspension of MAP Award Announcements page for information on creating reports to identify MAP records in suspension and those records released from suspension.

Additional MAP References

To access general information about the MAP program, click on one of the links in the right-hand menu. To access the page within the MAP section that addresses the topics listed below, click on the topic.

2017-18 MAP Start-up
2017-18 MAP Award Announcement
MAP File Specifications
Creating a Report for the Release of Shutdown Records