School Social Work Scholarship Electronic Processing

This program was formerly known as the Post-Master of Social Work School Social Work Professional Educator License Scholarship Program.

Overview
Access to the GAP Access Portal
Access Program Data
Hours of Operation
User Guide
Helpful Hints

Overview

The School Social Work Scholarship is processed through ISAC's Gift Assistance Program (GAP) Access portal. Effective with the 2026-27 processing cycle, the GAP Access component for this program is called the SSWS system (it had previously been called the SWSP system). Processing via the SSWS system has the same look and feel and functionality as the other Gift Assistance Programs administered through GAP Access. Colleges will be notified each academic year when the system for this program is available.

When an applicant submits a School Social Work Scholarship application to ISAC, a record is added to the college's database in the program's system that can be viewed by selecting the Student tab to display the Student List Eligibility: View screen. The Student List Eligibility: View screen displays in a format similar to other programs that are processed via the GAP Access portal. A Certification record is created in the system when a School Social Work Scholarship application is complete. Students with complete applications will display on the Certification List: View screen. Only records that need to be certified display on the Certification List: View screen. Once certified, the applicant status information will be updated on the Student List Eligibility: View screen. A complete application and a complete and eligible certification record are required for consideration for an award.

Colleges can request payment for individual students via the SSWS Student Detail: Payments screen or in batches for a group of students via the SSWS Payment Request Entry screen. Submitting payment requests is a two-step process, which involves generating the request and then submitting the request. By submitting a payment request to ISAC via the SSWS system, a college is certifying that the student meets all eligibility criteria. It is important to complete and submit payment requests on a timely basis so that ISAC can monitor the fund balance and, if able to do so, make awards to eligible unfunded students as early as possible in the academic year.

Access to the GAP Access Portal

The GAP Access Administrator authorizes privileges for users at their school to access data for all Gift Assistance Programs on the GAP Access portal. The financial aid director is the primary GAP Access Administrator, however, the director may select others to act as GAP Access Administrators. GAP Access Administrators are responsible for monitoring passwords, security and staff access to the portal and the SSWS system. The financial aid director should select the administrators based on the confidential nature of, and the need for access to, student data. Refer to the GAP Access User Guides for general questions, user name and password maintenance, and technical information about accessing programs in GAP Access.

After obtaining a user ID and password from the Administrator, two-factor authentication is required for both School User and Administrator accounts every time a user logs in. All users, not just those who work in the financial aid office, are required to use two-factor authentication.

If the application needed to implement two-factor authentication has not been installed, users will not be able to log in to the GAP Access portal. Refer to the GAP Access Two-Factor Authentication User Guide found in the GAP Access User Guides section of the GAP Access page or contact Partner Services for assistance.

Access Program Data

To access School Social Work Scholarship data:

sign on to the GAP Access system using the assigned User ID and password then complete the two-factor authentication process
select "Programs" from the blue ribbon across the top of the screen and select "SSWS" from the drop-down menu;
select the academic year from the drop-down menu;
select one of the tabs at the top of the "SSWS" screen to access any of the functions (e.g., select "Student" to access the Student List Eligibility: View screen, or select "Certification" to access the Certification List: View screen); or,
enter an SSN to access an individual student record.

Hours of Operation

The SSWS system is available 24 hours a day, 7 days a week.

Data processing takes place each day between 7:00 a.m. and 10:00 p.m. (CT). Data submitted after 10:00 p.m. will be processed and dated the following day.

User Guide

The School Social Work Scholarship User Guide, which will soon be updated to reflect the 2026-27 processing cycle, includes details regarding functionalities to certify student eligibility and submit payment requests. It can be viewed online, printed or saved to your computer for future reference.

Helpful Hints

The SSWS system via GAP Access can be experienced best using the Google Chrome browser.
Adjust the screen resolution if needed.
For optimum printing of screens, set the printing option to landscape.