ING Grant Benefit Usage
The Illinois National Guard (ING) Grant covers tuition and eligible fees (registration, graduation, general activity, matriculation and term fees) at all Illinois public universities or public community colleges. The ING Grant is an entitlement program which means that, by statute, the student is not responsible for payment of tuition and eligible fees if program funds are insufficient to pay all claims. Payments on behalf of a recipient will be made to only one institution per term. In addition, if an applicant is eligible for both the ING Grant and the Monetary Award Program (MAP) grant, the ING Grant Program benefits must be used first. Any remaining fees not covered by the ING Grant may be paid by the MAP grant.
Postsecondary Institutions - Tuition and Fee Charges [ISAC Rules, General Provisions, Section 2700.30 e)3)]
The ING Grant and IVG Programs may finance only a portion of certain fee charges.
- If one fee finances both tuition and text book expenses, only the portion of the fee which is attributable to tuition expenses can be financed with program benefits.
- Institutions with such a fee shall certify what percentage of the fee is eligible to be financed with program benefits. Certification shall be performed by the institution's chief fiscal officer.
Colleges can report enrollment hours and benefit dollar amounts for initial, in-district and out-of-district requests and to make adjustments via the ING Grant Benefit Usage functionality of the ING Grant system. ING Grant benefit usage data can be submitted via either File Transfer Protocol (FTP) or the GAP Access portal, by the claim deadline dates established for each term. Results for ING Grant benefits usage data submitted online or via FTP are available to be retrieved from the File Extract option. ING Grant benefits reports are available to assist schools in the review and reconciliation of ING Grant benefit usage data, and can be obtained by selecting the applicable report or extract file tabs. Eligibility Units will be assessed based on the benefits usage data submitted.
New data for students eligible for benefits will be available whenever there is a new or updated eligible record for the college. While new data could potentially be available on a daily basis, the college may not have students that appear in the system each day. It is recommended that the college check the ING Grant system at least once a week for new student data that may have been posted for the 2019-20 academic year. Although ISAC is not able to reimburse colleges for the 2019-20 ING Grant, reporting benefits used must be submitted so that usage can be accurately reflected on student’s accounts.
ING Grant benefit requests are submitted in the same manner as MAP and IVG claims. For additional details, refer to the ING Grant Benefit Usage Processing chapter of the ING Grant User Guide to help colleges navigate the online process and can be accessed from the ING Grant Electronic Processing page.
- Verify that the GAP Access Administrator at your college has established the appropriate IVG system access level for all impacted staff. Instructions for establishing access to the MAP system may be found on the GAP Access page.
- A valid GAP Access user ID and password are required to submit files via ISAC’s Secure File transfer System (https:/transfer.isac.org/). As a result, encryption (password protection) of files is not necessary.
- The ING academic year begins with fall term, then spring and ends with summer term.
- When submitting 2019-20 ING Grant Benefit Requests, amounts should match the 2019-20 budget data reported by the college via the GAP Access system.
- A cumulative list of Benefit Request records is available for the entire fiscal year, which minimizes the need to print and retain hard copies.
- The ING Grant system at GAP Access is available each day from 7 a.m. until 10 p.m. (CT).
The deadline dates for submission of ING claims are:
- Fall term – During the month of December
- Spring term (second semester/second & third quarter) – Last two weeks of March or first two weeks of April
- Summer term(s) – During the month of July
ING Benefit Usage data submitted for a subsequent term will be held until processing for that term is open.
When funds are appropriated to ISAC by the General Assembly for the ING Grant program, claims will be paid as follows:
- first semester and first quarter claims received by the designated deadline date will be paid or prorated, if funding is insufficient to pay all claims in full;
- if funds remain after first semester and first quarter claims are paid, then second semester and second and third quarter claims received by the designated deadline date will be paid, or prorated if funds remaining are insufficient to pay all such claims in full;
- if funds still remain after the preceding claims are paid, summer term claims received by the designated deadline date will be paid, or prorated if remaining funds are insufficient to pay all summer claims in full; and
- timely claims for the difference between in-district/state and out-of-district/state tuition for recipients who do not qualify for chargebacks will be considered for payment at the same time, and in the same priority order, as all other timely claims.
All payment claims received by ISAC after the designated dates will be paid or prorated during the fiscal lapse period (July 1 through August 31) following the conclusion of the fiscal year.