JB Pritzker, Governor, State of Illinois

Illinois National Guard (ING) Grant

Program News

(last updated June 22, 2020)

2020-21 Program Funding
2020-21 Interactive Application
2020-21 Gift Assistance Budget
2019-20 Program Funding
2019-20 Close-Out
2019-20 Benefit Usage
2019-20 ING Eligibility Data
2019-20 Interactive Application

Access to the GAP Access Portal

As was shared in a December 18 e-Message, a two-factor authentication process is being implemented to improve security for accessing the Gift Assistance Programs on the GAP Access portal. The new process will require the use of a one-time verification code, obtained through an application, in conjunction with a user ID and password, when logging in to the portal.

Two-factor authentication will be required for both School User and Administrator accounts every time a user logs in, and replaces the previous use of challenge questions and answers, which will be discontinued at the time setup for the new authentication process is completed. Implementation will occur in phases. Colleges will be notified when implementation will take place. Until notification is received and implementation is complete, continue to use the two-step authentication process. User guides for each process can be found in the GAP Access User Guides section of the GAP Access page.

2020-21

Program Funding

The FY21 state budget did not include funding for the Illinois National Guard (ING) Grant to provide for compensating institutions for waiving the tuition and fees for Guardsmen. (ING is an entitlement program and recipients will receive their awards regardless of annual appropriations.) Although ISAC will not be able to reimburse institutions for 2020-21 ING awards, reporting of enrollment hours must still take place so that benefit usage (i.e., eligibility units) can be accurately assessed to students’ accounts.

Interactive Application

The online interactive Illinois National Guard (ING) Grant application for the 2020-21 academic year is available via the Student Portal. Students should allow at least 4 weeks for processing of the application. Remind applicants to select the correct academic year. In addition, remind applicants in the Air National Guard that they must provide the base on the application. Complete applications received by ISAC after the deadline dates will be processed only for subsequent terms, with June 15, 2021 as the final date of acceptance for the summer term.

To assist you with questions you receive from students regarding the ING online application process and to access the interactive application, refer to the ING Grant pages in the Types of Financial Aid section in the Student During-College area.

Refer to the Application Procedures for the ING Grant page within this section for an overview of the online application process, entry steps, application confirmation information, deadline dates, a sample of the acknowledgement e-mail and a link to the interactive ING Application.

Gift Assistance Budget

The 2020-21 budget information for the MAP, IVG and ING programs will be collected via the GAP Access system and is due to ISAC on or before June 1, 2020. The requested information follows the same format that used for the 2019-2019 academic year. A What’s New section was added to announce the enhancements to the budget submission process. Budget information must be entered for each approved program and each approved school code within a program, before it is certified.

Step-by-step instructions for accessing and navigating the GAP Access "School: Budget" screens are provided on the Gift Assistance Budget Instructions page within the Processes area and may also be viewed in a separate browser window via a link in the top right corner of the "School: Budget" screens. After logging in to GAP Access, only those staff members who have been granted authority to do so will be able to access the "Budget" option from within the "School" area of the system. Refer to the April 10 e-Message and the GAP Access User Guide for operational and security details.

2019-20

Program Funding

The FY20 state budget did not include funding for the Illinois National Guard (ING) Grant to provide for compensating institutions for waiving the tuition and fees for Guardsmen. (ING is an entitlement program and recipients will receive their awards regardless of annual appropriations.) Although ISAC will not be able to reimburse institutions for 2019-20 ING awards, reporting of enrollment hours must still take place so that benefit usage (i.e., eligibility units) can be accurately assessed to students’ accounts.

Close-out of 2019-20 ING Grant Processing

Important 2019-20 close-out dates for the ING Grant program:

  • July 1 – All submissions of 2019-20 payment requests (claims) and benefits used data for the following ISAC-administered gift assistance programs, including initial and supplemental claims/data, must be received on or before July 1, 2020.
  • August 7 – Adjustments to cancel or reduce previously-submitted claims for the following programs will continue to be accepted through (including) August 7, 2020.
  • August 8 – 2019-20 data will become available for historical view only in the GAP Access component for each of the following programs on, August 8, 2020.

ING Grant Benefits Usage

The ING Grant Benefits Usage functionality is available for colleges to report enrollment hours and benefit amounts for initial, supplemental (adjustments), in-district and out-of-district via the ING Grant system in GAP Access. Eligibility units will be assessed based on the benefit usage data submitted. Although ISAC is not able to reimburse colleges for the 2019-20 ING Grant, reporting benefits used must be submitted so that usage can be accurately reflected on student’s accounts.

In order to provide flexibility to colleges during these unusual times, ISAC is extending the priority claim dates for the ING Grant program. The 2019-20 ING Grant spring term benefit usage data is now due to ISAC on or before Friday, May 29, 2020.

Any 2019-20 benefit usage data that was submitted via FTP prior to ISAC announcing it is accepting that data will not be processed, and must be resubmitted by the college. In order to prevent having to resubmit data in the future, never submit benefit usage data via FTP until after ISAC announces it is accepting the data for that academic year.

New data for students eligible for benefits will be available whenever there is a new or updated eligible record for the college. While new data could potentially be available on a daily basis, the college may not have students that appear in the system each day. It is recommended that the college check the ING Grant system at least once a week for new student data that may have been processed for the 2019-20 academic year.

ING Grant benefit requests are submitted in the same manner as MAP and IVG claims. For additional details, refer to the ING Grant Benefit Usage page within this section, An ING Grant Benefit Usage Processing chapter of the ING Grant User Guide, to help colleges navigate the online process, can be accessed from the ING Grant Electronic Processing page.

ING Grant Eligibility Data

The ING Grant system is available to access student eligibility data. When a student submits an ING Grant Application to ISAC, a record is added to the school’s database in the ING system that can be viewed by the school on the ING Student List Eligibility: View screen which displays in the same format and has the same sort and filter functions as is used in the MAP program.

The ING Grant eligibility data includes information for each applicant who has applied for the ING Grant at the college of record, and for whom the Department of Military Affairs in Illinois (DMAIL) has confirmed eligibility as of the "Certified Eligible" date. It is recommended that the college check the ING Grant system for new or updated eligible records at least once a week.

Refer to ING Grant Certification of Eligibility within this section for information regarding student eligibility data. Specific details regarding the ING Grant system, including important reminders and guidelines, are provided at the ING Grant Electronic Processing page (right menu link on this page or within the Processes area).

The college's GAP Access Primary Administrator must update privileges for the appropriate staff to access the ING Grant system. Instructions for updating user privileges are provided in the GAP Access User Guides section , which is located on the GAP Access page.

Interactive Application

The online interactive Illinois National Guard (ING) Grant application for the 2019-20 academic year is no longer available. Notices of Eligibility will be sent to qualified applicants by the end of June.  Individuals whose applications were received by the June 15 summer term deadline, but do not meet the criteria to be a qualified applicant, will receive a Notice of Ineligibility.