2023-24 Winter- and Spring-Term Claims & Benefit Usage Submission

04/23/2024

Unless otherwise noted, links in this message are to corresponding pages at the Illinois Student Assistance Commission (ISAC) website (isac.org).

The ISAC Gift Assistance Programs (GAP) Access portal – which includes the electronic processing systems for the ISAC programs discussed below – is available for submission of records for the winter (for quarter schools) and spring (for semester and quarter schools) terms. Colleges are encouraged to submit 2023-24 winter- and spring-term certifications, payment requests (claims), and/or benefit usage data as soon as possible.

You may either scroll through the remainder of this message, or click on the appropriate link(s) to go directly to a specific section:

Monetary Award Program (MAP)

Golden Apple Scholars of Illinois, Minority Teachers of Illinois (MTI) Scholarship, Nursing Education Scholarships (NES), and Post-Master of Social Work School Social Work Professional Educator License Scholarship (Social Work Scholarship)

Early Childhood Access Consortium for Equity (ECACE) Scholarship

Illinois National Guard (ING) Grant and Illinois Veteran Grant (IVG)

General Reminders

MAP

• ISAC is accepting 2023-24 MAP claims for the third quarter (and second semester for institutions where the second semester begins after February 15^th).
  • In order to be considered timely, these claims must be submitted on or before Friday, May 3, 2024, which is the claim deadline date.
• ISAC is continuing to accept first- and second-term MAP claims and will hold them as late, to be considered for payment later in the year.
• Resources:
  • MAP Electronic Processing (including the MAP User Guide)
  • MAP Payment

Golden Apple, MTI Scholarship, NES, and Social Work Scholarship

• ISAC is accepting 2023-24 Golden Apple, MTI Scholarship, NES, and Social Work Scholarship claims for the winter (if applicable, for quarter schools) and spring terms.
• In order to be considered timely, fall-term NES claims and winter- and spring-term claims for the Golden Apple, MTI, NES and Social Work programs must be submitted on or before Friday, May 3, 2024, which is the claim priority date.
• ISAC is continuing to accept and pay Golden Apple, MTI and Social Work fall-term claims.
• Colleges are reminded to continue certifying MTI eligibility throughout the year, in order to ensure that students will be included in any rounds of awarding that take place.
• Resources:
  • Golden Apple Electronic Processing (including the Golden Apple User Guide)
  • Golden Apple Payment
  • MTI Electronic Processing (including the MTI User Guide)
  • MTI Certification
  • MTI Payment
  • NES Electronic Processing (including the NES User Guide)
  • NES Payment
  • Social Work Scholarship Electronic Processing including the Social Work Scholarship User Guide)
  • Social Work Scholarship Payment

ECACE

• In order to be considered timely, ECACE Scholarship claims for the spring (Term 2 for semester schools, and Term 3 for quarter schools) must be submitted on or before Friday, May 3, 2024, which is the claim priority date.
• ISAC is continuing to accept and pay ECACE claims for the fall (Term 1 for semester and quarter schools) and winter (Term 2 for quarter schools).
• Resources:
  • ECACE Electronic Processing (including the ECACE User Guide)
  • ECACE Payment

ING Grant and IVG

• ISAC is accepting spring-term benefit usage data for the 2023-24 ING Grant and IVG programs.
• In order to be considered timely, spring-term benefit usage data must be submitted as follows:
  • by Friday, May 31, 2024 for the ING Grant Program, and
  • by Friday, May 31, 2024 for the IVG Program.
• Colleges are encouraged to submit benefit usage data for the summer (IVG Program) and fall (ING Grant and IVG programs) terms as soon as possible.
• Although ISAC is not able to reimburse institutions for 2023-24 ING Grant or IVG awards, reporting of benefits used must still take place so that usage can be accurately reflected on students' accounts.
• Colleges are encouraged to regularly check their Benefits Results report for each program.
  • Further details are provided in the ING Grant and IVG user guides.
• Resources:
  • ING Grant Electronic Processing (including the ING Grant User Guide)
  • ING Grant Benefit Usage
  • IVG Electronic Processing (including the IVG User Guide)
  • IVG Benefit Usage

General Reminders

• Claim results are available via each program's online system.
  • Colleges are encouraged to always review the Payment Results/Exceptions report, which is available the day after claims are processed.
• Because Payment Offset and Reconciliation procedures apply to the ECACE, Golden Apple, MTI, MAP, NES, and Social Work Scholarship programs, refund checks should not be sent for cancellations/adjustments made throughout the award year.
  • Funds should only be returned to ISAC after a final reconciliation has been completed at the end of the regular school year.

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If you have any questions regarding this e-Message, please contact ISAC's School Services Department by calling toll free at 866.247.2172 or sending an e-mail message to isac.schoolservices@illinois.gov.