Illinois Veteran Grant (IVG) Program
(last updated March 9, 2020)
Access to the GAP Access Portal
As was shared in a December 18 e-Message, a two-factor authentication process is being implemented to improve security for accessing the Gift Assistance Programs on the GAP Access portal. The new process will require the use of a one-time verification code, obtained through an application, in conjunction with a user ID and password, when logging in to the portal.
Two-factor authentication will be required for both School User and Administrator accounts every time a user logs in, and replaces the previous use of challenge questions and answers, which will be discontinued at the time setup for the new authentication process is completed. Implementation will occur in phases. Colleges will be notified when implementation will take place. Until notification is received and implementation is complete, continue to use the two-step authentication process. User guides for each process can be found in the GAP Access User Guides section of the GAP Access page.
The FY20 state budget did not include funding for the Illinois Veteran Grant (IVG) Program to provide for compensating institutions for waiving the tuition and fees for qualified applicants. (IVG is an entitlement program and recipients will receive their awards regardless of annual appropriations.) Although ISAC will not be able to reimburse institutions for 2019-20 IVG awards, reporting of enrollment hours must still take place so that benefit usage (i.e., eligibility units) can be accurately assessed to students’ accounts.
The IVG Benefit Usage functionality allows colleges to report 2019-20 enrollment hours and benefit dollar amounts for initial, in-district and out-of-district requests via the IVG system in GAP Access. Although ISAC will not be able to reimburse institutions for 2019-20 Illinois Veteran Grant (IVG) Program awards, reporting of enrollment hours must still take place so that benefit usage (i.e., eligibility units) can be accurately assessed to students' accounts. The second-term 2019-20 IVG benefit usage data is due to ISAC on or before April 15, 2020.
Any 2019-20 benefit usage data that was submitted via FTP prior to ISAC announcing it is accepting that data will not be processed, and must be resubmitted by the college. In order to prevent having to resubmit data in the future, never submit benefit usage data via FTP until after ISAC announces it is accepting the data for that academic year.
Specific details and an IVG Program User Guide to help schools navigate the online process are provided at the IVG Electronic Processing page which may be accessed within this section or via the Processes section.
The 2019-20 IVG File Specifications, describing the file layout to be used to send data for the IVG Program to ISAC via File Transfer Protocol (FTP), are available within the Electronic Tools section of the e-Library. Make sure all files conform to the 160 byte format.
Enhanced security for ISAC’s File Transfer Website, requires a valid GAP Access user ID and password in order to submit benefits used files via transfer.isac.org. Additional information and instructions are provided in the FTP Process Using GAP Access Credentials Guide.
The Illinois Veteran Grant (IVG) application is an interactive application available via the ISAC Student Portal. In order to ensure that an application is processed in a timely manner, applicants should carefully read the instructions that displays when the application is first launched, submit all required documentation (part of the interactive application process), and contact an ISAC Call Center Representative if they are uncertain about what documentation is needed. Students should allow at least 4 weeks for processing of a complete application. Applications for IVG can be submitted anytime during the academic year for which assistance is being requested, and need to be submitted only once to establish eligibility.
To assist you with questions you receive from students regarding the IVG Program, refer to the IVG Grant pages in the Types of Financial Aid section in the Student During-College area. Refer to the Application Procedures for the IVG Grant page within this section for an overview of the application process, links to the interactive IVG Application, the sample acknowledgement e-mail and notifications.The ISAC Student Portal has several tools to help IVG applicants and recipients keep track of the status of their grants.
An IVG Program application needs to be submitted only once to establish eligibility. Veterans who had submitted the paper version of the IVG Program application in prior years and were deemed eligible to receive benefits do not need to submit the interactive application. Although the online option is the preferred method of applying, applicants who are unable or prefer not to submit their IVG Program application electronically may instead download and print a PDF version and submit the completed application (along with all required documentation) to ISAC via the United States Postal Service.
Students who qualify for the Illinois Veteran Grant (IVG) program and the Montgomery or Post-9/11 GI Bills may receive benefits from both programs during the same academic year for eligible educational expenses. Several documents are available from the IVG Eligibility Requirements page within this section, to assist schools and students with the comparison of grant programs for veterans, the impact of GI Bill programs on IVG and a document to assist students with choosing the best program for them.