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Monetary Award Program (MAP)

Program News

(last updated July 17, 2018)

2018-19 Program Funding
2018-19 Recompute
2018-19 Gift Assistance Budget
Suspension of 2018-19 Award Announcements
2017-18 Program Funding
2017-18 Payment
2017-18 Reconciliation
Additional MAP References

2018-19

Program Funding

The 2019 fiscal year (July 1, 2019-June 30, 2019) appropriation for the Monetary Award Program (MAP) is $401,341,900.

MAP Recompute Formula

On June 14, 2018, the ISAC Commissioners approved continuing the 2018-19 (FY19) Start-up MAP eligibility formula as the FY19 Recompute Formula. In addition, the Commission approved reducing second- and third-term awards in the unlikely event that, following receipt of first-term claims, if it is determined necessary to do so in order to stay within the appropriation.

The approved FY19 recompute formula is outlined in the June 14, 2018 Agenda Book (Item 6) in the e-Library and on the 2018-19 MAP Formula page within this section. Also available within the MAP pages is information regarding calculating a term award for both semester and quarter schools, guidance for rounding and information about MAP electronic processing.

Schools’ will be notified when the recompute formula will be implemented in the 2018-19 MAP component of the GAP Access portal.

Gift Assistance Program Budget

As announced in a May 3 e-Message, budget information for the MAP, IVG and ING programs will be collected via the GAP Access system for the 2018-19 academic year and is due to ISAC on or before June 1, 2018. If a school's annual budget is not final by the June deadline the budget data must be submitted with estimated figures, followed by an e-mail from the financial aid director to ISAC's School Services Department that provides the approximate date by which the final budget will be submitted.

Step-by-step instructions and operational information for accessing and navigating the GAP Access "School: Budget" screens are provided on the Gift Assistance Budget Instructions page within the Processes area and may also be viewed in a separate browser window via a link in the top right corner of the "School: Budget" screens. After logging in to GAP Access, only those staff members who have been granted authority to do so will be able to access the "Budget" option from within the "School" area of the system. Budget data must be entered for each approved program (MAP, IVG and/or ING Grant), and each approved school code within a program, before it is certified by the financial aid director. Refer to the GAP Access User Guide for answers to security questions.

If you have questions concerning the online process of submitting budget data to ISAC, contact a School Services Representative at 866.247.2172 or isac.schoolservices@illinois.gov.

Suspension of 2018-19 Award Announcements

ISAC is suspending the announcement of 2018-19 MAP grants for all students whose initial FAFSA® was received by the Central Processing System (CPS) on or after Wednesday, February 28, 2018. Effective Thursday, March 1, MAP records in suspension will be available in the MAP system via the GAP Access portal and show on the appropriate screens and reports, as well as in the MAP Eligibility File Extraction.

Operational information can be found in the February 23 e-Message and on the Suspension of MAP Award Announcement page. Schools will be notified via the e-Messaging system and on this page when suspension of MAP Award Announcements is reflected in the MAP system.

2017-18

Program Funding

The 2018 fiscal year (July 1, 2017-June 30, 2018) appropriation for the Monetary Award Program (MAP) is $401,341,900.

Payment

All 2017-18 MAP late claims received on or before July 10, 2018 are being released for payment. These late claims, consisting of initial payment requests received at ISAC after the applicable priority claim deadline, will be released for payment on Tuesday, July 10. Results will be available in the MAP system on July 11. Once processed, payment results appear on the MAP Payment Results report, Student List Payment screen and the Payment Detail screen.

Refer to the 2017-18 MAP Payment page and the Payment Processing chapter of the MAP User Guide within this section for detailed information about the MAP payment process, payment deadlines and payment results and reject codes.

Reconciliation

Colleges are encouraged to complete the process of reconciling 2017-18 MAP data as soon as possible. Due to the payment offset process, funds should not be returned to ISAC until after a "Due to ISAC" notification has been received.

Letters detailing the "Due to ISAC" amount will be mailed to financial aid directors in August. Upon receipt of this mailing, please review the letter and return the appropriate amount to ISAC as soon as possible.

Colleges must return to ISAC any outstanding amounts owed, using the Gift Assistance Programs Refund Check Form that includes a field to specify the term(s) for which funds are being returned. The current version of this document, reflecting a date of 7/17 in the footer, is available within the Refunds and Unpaid Claims portion of the Financial Aid Administrators – Processes area. ISAC staff will continue to monitor 2017-18 MAP refunds received to determine whether additional late claims will be paid.

Additional MAP References

To access general information about the MAP program, click on one of the links in the right-hand menu. To access the page within the MAP section that addresses the topics listed below, click on the topic.

2018-19 MAP Recompute Formula
MAP Award Announcement
2017-18 MAP Formula
MAP File Specifications
Creating a Report for the Release of Shutdown Records