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Monetary Award Program (MAP)

Program News

(last updated August 15, 2017)

2017-18 MAP Recompute
2017-18 Program Funding
Suspension of 2017-18 MAP Award Announcements - Records released February 3, 2017
2017-18 MAP File Specifications
2016-17 Program Funding
Close-out of 2016-17 MAP Processing
Reconciliation Reminders
Limited Release of 2016-17 MAP Awards in Suspense
2016-17 MAP Payment
Suspension of 2016-17 Award Announcements
Additional MAP References

2017-18

Program Funding

The 2018 fiscal year (July 1, 2017-June 30, 2018) appropriation for the Monetary Award Program (MAP) is $401,341,900.

MAP Recompute Formula

Verification of system changes related to the recompute process has been completed and the 2017-18 MAP data on GAP Access is now available. All 2017-18 Institutional Student Information Record (ISIR) data received from the Central Processing System (CPS) through (including) Friday, August 14, 2017 is reflected in GAP Access and daily processing of ISIR data has resumed.

Refer to the August 15 e-Message for additional information. The approved recompute formula is outlined in Table 5 of Agenda Item 4. The 2017-18 MAP Formula section, including the 2017-18 Hand Calculation Forms, has been update to reflect the recompute formula. Refer to Calculating MAP Awards for details regarding rounding and how term award amounts are calculated. In addition, the "Check MAP Credit Hours" (in the ISAC Programs area) option that students may access via the ISAC Student Portal, has been updated to reflect the recompute formula.

Suspension of 2017-18 MAP Award Announcements

ISAC originally suspended 2017-18 MAP grants for all students whose initial FAFSA® was received by the Central Processing System (CPS) on or after Thursday, December 22, 2016.

As announced in a February 3 e-Message,  ISAC is releasing 2017-18  MAP grants from a suspense status for student whose initial FAFSA receipt dates were December 22, 2016 through and including January 15, 2017.  MAP records released from suspension will be available in the MAP system via the GAP Access portal and show on the appropriate screens and reports, as well as in the MAP Eligibility File Extraction beginning February 6, 2017. All MAP grants for eligible students with initial FAFSA receipt dates on or after January 16, 2017, remain in suspense status.

Colleges will want to identify student records included in the limited release of suspense, as well as those that will remain in suspense status, for a variety of reasons (i.e., file review and repackaging, etc.). The MAP Student List Eligibility: View screen contains filters that allow colleges to identify both those groups of student records.  Refer to the Suspension of MAP Award Announcements page for information on creating reports to identify MAP records in suspension and those records released from suspension.

MAP File Specifications

The MAP file specifications have been updated for the 2017-18 processing cycle. The 160-byte file layout is pertinent to schools utilizing the file extraction features of the MAP system, or sending MAP payment requests to ISAC via File Transfer Protocol (FTP). Changes made to the specifications are highlighted in gray. A summary of changes is provided on page 1, section E of the specifications document and also in the MAP File Specification section on the MAP Electronic Processing page and the Electronic Tools page in the e-Library.

2016-17

Program Funding

The 2017 fiscal year (July 1, 2016-June 30, 2017) appropriation for the Monetary Award Program (MAP) is $364,856,300.

Close-out of 2016-17 MAP Processing

Important 2016-17 close-out dates for the MAP program:

  • August 25, 2017 at 7 p.m. (CT) is the deadline to submit 2016-17 MAP cancellations, refunds, or reductions via the MAP system.
  • After August 25, 2017 – The 2016-17 component of the GAP Access portal will become available for historical view after the completion of 2016-17 processing.

Reconciliation Reminders

Colleges are encouraged to finalize 2016-17 MAP reconciliation activities as soon as possible, and no later than August 25, 2017. Report all adjustments (including increases and decreases) and claims via the 2016-17 MAP system (which is accessed via the GAP Access portal). Be sure to reconcile payment on a student-by-student basis. After August 25, no further adjustments nor submissions of claims will be accepted for processing.

Once 2016-17 processing is complete, debit letters outlining refund amounts that may be due to ISAC will be sent to financial aid directors; do not send any refund checks to ISAC until data reconciliation has been completed. More information regarding the reconciliation process is provided in a July 24 e-Message.

Limited Release of 2016-17 MAP Awards in Suspense

Based on analysis of timely first-term payment requests (claims), ISAC is releasing 2016-17 MAP grants from suspense status for students whose FAFSA receipt dates were March 10, 2016 through and including April 14, 2016. These released records will be available for payment and may be viewed in the MAP system starting July 13. All MAP grants for eligible students with initial FAFSA receipt dates on or after April 15, 2016 remain in suspense status. Refer to the July 12 e-Message.

Refer to the MAP Suspense page for information on how to identify records in a suspension status or released from suspension in the MAP system. The 2016-17 MAP Applicant Award Status Chart provides an overview of categories for students based on the initial application (FAFSA) receipt date.

Payment

As explained in a July 7 e-Message, the budget impasse that had persisted for more than two years was resolved with the implementation of a three-part budget package containing appropriations that will provide FY17 and FY18 funding for ISAC’s programs. Included in the revenue component of the budget package is an appropriation of just over $364.8 million for 2016-17 MAP grants.

All 2016-17 MAP payment requests (claims) – including claims for students whose initial FAFSA® receipt dates were March 10, 2016 through and including April 14, 2016 – are now being paid in full at 100% for all terms. Further details regarding the decision to partially release MAP award announcements for records in suspense status, as well as the payment of claims, are provided in e-Messages dated July 10 and July 12.

Colleges are encouraged to submit any remaining 2016-17 MAP adjustments and claims for all terms as soon as possible. Include claims that would historically be considered late, as well as claims for independent students who have been identified as dislocated workers. 2016-17 MAP adjustments (increases and decreases) and claims for all terms will be accepted via the MAP component of the GAP Access portal through mid- to late-August. Payment results for newly-submitted claims , including those for students whose awards have been released from suspense status, will appear in the MAP component of the GAP Access portal per standard operating procedures. Invoice vouchers are mailed to the financial aid director, and can be used to track payment through the State Comptroller’s website.

Further details regarding the 2016-17 MAP payment process are available within this section.

Suspension of 2016-17 Award Announcements

ISAC suspended the announcement of 2016-17 MAP grants for all students who are not dislocated workers (DW) and whose initial FAFSA® was received by the Central Processing System (CPS) on or after on or after Thursday, March 10, 2016. Beginning Monday, March 14th, MAP records in suspension are available in the MAP system via the GAP Access portal and show on the appropriate screens and reports, as well as in the MAP Eligibility File Extraction.

Award announcements for independent students considered DW workers were suspended if their initial 2016-17 FAFSA was received by the federal processor on or after  August 16, 2016.

Operational information can be found in the March 7 e-Message and on the Suspension of MAP Award Announcement page. Schools will be notified via the e-Messaging system and on this page when suspension of MAP Award Announcements is reflected in the MAP system.

Additional MAP References

To access general information about the MAP program, click on one of the links in the right-hand menu. To access the page within the MAP section that addresses the topics listed below, click on the topic.

2017-18 MAP Start-up
2017-18 MAP Award Announcement
Creating a Report for the Release of Shutdown Records