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Monetary Award Program (MAP)

Program News

(last updated May 3, 2018)

2018-19 Gift Assistance Budget
Suspension of 2018-19 Award Announcements
2018-19 Start-up
2018-19 MAP Award Announcements
2018-19 MAP File Specifications
2017-18 MAP Payment
2017-18 MAP Recompute
2017-18 Program Funding
Suspension and Limited Release of 2017-18 MAP Award Announcements
Additional MAP References


Gift Assistance Program Budget

As announced in a May 3 e-Message, budget information for the MAP, IVG and ING programs will be collected via the GAP Access system for the 2018-19 academic year and is due to ISAC on or before June 1, 2018. If a school's annual budget is not final by the June deadline the budget data must be submitted with estimated figures, followed by an e-mail from the financial aid director to ISAC's School Services Department that provides the approximate date by which the final budget will be submitted.

Step-by-step instructions and operational information for accessing and navigating the GAP Access "School: Budget" screens are provided on the Gift Assistance Budget Instructions page within the Processes area and may also be viewed in a separate browser window via a link in the top right corner of the "School: Budget" screens. After logging in to GAP Access, only those staff members who have been granted authority to do so will be able to access the "Budget" option from within the "School" area of the system. Budget data must be entered for each approved program (MAP, IVG and/or ING Grant), and each approved school code within a program, before it is certified by the financial aid director. Refer to the GAP Access User Guide for answers to security questions.

If you have questions concerning the online process of submitting budget data to ISAC, contact a School Services Representative at 866.247.2172 or

Suspension of 2018-19 Award Announcements

ISAC is suspending the announcement of 2018-19 MAP grants for all students whose initial FAFSA® was received by the Central Processing System (CPS) on or after Wednesday, February 28, 2018. Effective Thursday, March 1, MAP records in suspension will be available in the MAP system via the GAP Access portal and show on the appropriate screens and reports, as well as in the MAP Eligibility File Extraction.

Operational information can be found in the February 23 e-Message and on the Suspension of MAP Award Announcement page. Schools will be notified via the e-Messaging system and on this page when suspension of MAP Award Announcements is reflected in the MAP system.

MAP Start-up

In order to provide colleges with the data they need to assist students, the proposed start-up formula was implemented in October with the understanding that it would be presented to the Commission for approval at the November 15, 2017 meeting.

As announced in an November 16 e-Message, the ISAC Commissioners approved the 2018-19 (FY2019) MAP start-up formula at the November 15, 2017 meeting. Following the FY2018 recompute formula, the Commission approved using FY2010 tuition and fees and including a 2 percent reduction factor for 2018-19 academic year MAP grants (making the effective maximum award $4,869.00). Details of the recommended FY2019 MAP start-up formula can be found in the November 15, 2017 Agenda Book, Item 6 in the e-Library and on the 2018-19 MAP Formula page within this section.

The MAP pages within this section have been updated to include the proposed 2018-19 start-up formula. Information regarding calculating a term award for both semester and quarter schools, guidance regarding rounding and information about MAP electronic processing and the 2018-19 Hand Calculation Forms – Start-up can be found within the MAP pages.

Award Announcement

Colleges are required to announce MAP awards to eligible students enrolled at their institutions. ISAC will mail letters only to students who are in a default status on an ISAC-guaranteed student loan. A copy of the Default Resolution Options document, outlining how to regain federal and state student aid eligibility, is enclosed with each Default Status notification. Notifications are dated and mailed after ISAC processes ISIRs.

Refer to the MAP Award Announcements page for details regarding college requirements, as well as samples of the required award letter language and ISAC-generated notifications.

MAP File Specifications

The MAP file specifications for both have been updated for the 2018-19 processing cycle. The 160-byte file layout is pertinent to schools utilizing the file extraction features of MAP system or for sending payment requests for MAP to ISAC via File Transfer Protocol (FTP). The 2018-19 MAP 160-Byte File Specifications are available, within the Electronic Tools section of the e-Library. Changes are highlighted in gray. The MAP File Specifications can also be found on the MAP Electronic Processing page and the Electronic Tools page.


Program Funding

The 2018 fiscal year (July 1, 2017-June 30, 2018) appropriation for the Monetary Award Program (MAP) is $401,341,900.


Colleges may submit third-term payment requests (claims), as well as claims for all terms for newly-released records, via the GAP Access portal and by File Transfer Protocol (FTP). All MAP claims must be submitted to ISAC no later than 7 p.m. (CT) on June 1, 2018.

Refer to the 2017-18 MAP Payment page and the Payment Processing chapter of the MAP User Guide within this section for detailed information about the MAP payment process, payment deadlines and payment results and reject codes.

MAP Recompute Formula

Verification of system changes related to the recompute process has been completed and the 2017-18 MAP data on GAP Access is now available. All 2017-18 Institutional Student Information Record (ISIR) data received from the Central Processing System (CPS) through (including) Friday, August 14, 2017 is reflected in GAP Access and daily processing of ISIR data has resumed.

Refer to the August 15 e-Message for additional information. The approved recompute formula is outlined in Table 5 of Agenda Item 4. The 2017-18 MAP Formula section, including the 2017-18 Hand Calculation Forms, has been updated to reflect the recompute formula. Refer to Calculating MAP Awards for details regarding rounding and how term award amounts are calculated.

Colleges should encourage students to visit the ISAC Student Portal to access these helpful resources related to MAP Grants:

  • MAP Estimator – Students planning to attend an Illinois college can use this tool (located in the Toolbox area) to get an idea of their eligibility for a MAP Grant.  
  • Check MAP Credit Hours – MAP recipients can use this option (located in the ISAC Programs area) to track the number of MAP Paid Credit Hours used to date.

Suspension and Limited Release of 2017-18 MAP Award Announcements

ISAC released 2017-18 MAP grants from suspense status for students whose FAFSA receipt dates were February 15, 2017 through (and including) March 9, 2017. These released records can be viewed in the MAP system via the GAP Access portal. All MAP grants for eligible students with initial 2017-18 FAFSA receipt dates on or after March 10, 2017 remain in a suspense status.

Colleges will want to identify student records included in the limited release of suspense, as well as those that will remain in suspense status, for a variety of reasons (i.e., file review and repackaging, etc.). The MAP Student List Eligibility: View screen contains filters that allow colleges to identify both those groups of student records.  Refer to the Suspension of MAP Award Announcements page for information on creating reports to identify MAP records in suspension and those records released from suspension.

The 2017-18 MAP Applicant Award Status Chart provides an overview of categories for students based on the initial application (FAFSA) receipt date. Refer to sections below on how to identify records in a suspension status or released from suspension in the MAP system.

Additional MAP References

To access general information about the MAP program, click on one of the links in the right-hand menu. To access the page within the MAP section that addresses the topics listed below, click on the topic.

2017-18 MAP Start-up
2017-18 MAP Award Announcement
MAP File Specifications
Creating a Report for the Release of Shutdown Records