Enrollment Status Verification

Overview
Security Access to GAP Access
Reporting Enrollment Status Data

Overview

Enrollment Status Verification (ESV) is required each year for colleges to verify the enrollment status for previous recipients of ISAC-administered programs that have teaching requirements and practice agreements that must be fulfilled after a student completes their program of study. The functionality for reporting enrollment status data for students is performed through the ISAC Gift Assistance Programs (GAP) Access portal.

The following are the programs for which ESV must be submitted:

  • Illinois Graduate and Retain Our Workforce (iGROW) Tech Scholarship Program
  • Illinois Special Education Teacher Tuition Waiver (SETTW) Program
  • Nursing Education Scholarship (NES)
  • Minority Teachers of Illinois (MTI) Scholarship Program
  • Optometric Education Scholarship Program (OESP)*
  • Post-Master of Social Work School Social Work Professional Educator License Scholarship Program

* Refer to the OESP area for more information.

ISAC monitors recipients’ fulfillment of the program requirements because, if recipients fail to meet the applicable requirements, their scholarships convert to loans that must be repaid. Knowing recipients’ enrollment status, as reported by the colleges, allows ISAC to communicate with recipients who have graduated (or otherwise stopped attending college) regarding the steps they must take to fulfill their requirements.

Refer to the Enrollment Status Verification for the Teacher Programs User Guide for step-by-step instructions on completing and submitting enrollment status data to ISAC. Details about teaching requirements and practice agreements, extensions, deferments, and repayment are provided via the Program Service Requirements page in the Students & Parents – After College area of this website.

Security Access

GAP Access User Guides provide institutions with step-by-step instructions for activating and monitoring user accounts. All users need a valid GAP Access ID and password to access the system. ISAC relies on a designated Primary Administrator (usually, the Financial Aid Director) at each institution to authorize users and provide them with the appropriate level of access for each ISAC program. 

Reporting Enrollment Status Data

  • Colleges can anticipate ESV reporting from the 2025-26 academic year to begin in fall 2026.
    • Reporting for the Teachers of Illinois Scholarship Program is expected to commence at that time.
  • For the Illinois SETTW Program only:
  • For all ESV programs:
    • From the corresponding system "Home" page, select the prior academic year (for example: in fall 2026, select “2025-2026”) from the "Academic Year" drop-down menu, and then click on the "Enrollment Status Verification" tab.
    • If the current academic year (for example: in fall 2026, “2026-2027”) is selected, the "Enrollment Status Verification" screen will be blank.
    • The reason the academic year must be selected for enrollment verification is that other functionalities (for example, certification and payment) also reside in the systems.
  • Data should be reported based on each student's last date of enrollment in the required program.
  • If the "Enrollment Status" is anything other than "In School," the "Effective Date" also must be provided. A listing of valid "Enrollment Status" options may be found in the Enrollment Status Verification for the Teacher Programs User Guide.
  • If the student remains enrolled in the required program for the current year, indicate such with the "In School" status; those students will continue to appear with future-year data.
  • Enrollment status verification data is available to be updated only if the information has not yet been submitted to ISAC. Colleges must contact Partner Services (by calling 866.247.2172 or sending an email to [email protected]) if previously submitted data needs to be revised.